Management Board Secretariat member (Assistant)

Are you ready for a dynamic and challenging role? We are looking for a new member of the Management Board Secretariat to support our Management Board and the Corporate Secretary, for 30 or 37.5 hours per week (0.8 FTE or fulltime).In this role, you will be part of a team that is the backbone of our Management Board. You will be working from our Amsterdam office in close collaboration with the other Secretariat members of the team and report to the Corporate Secretary (also the Head of Risk & Compliance).

What will you do?



Your responsibilities are diverse and include organizational, administrative and compliance tasks, such as:

• Complex diary management and organizing meetings: Efficiently scheduling a large number of internal and external meetings, such as board meetings, partner lunches, shareholder meetings, network events, etc.
• Manage the Secretariat inbox: Categorize incoming mail, respond, coordinate follow-up.
• Preparing presentations and overviews: Ensuring everything is meticulously arranged.
• Communication: Regularly and clearly communicating with internal and external stakeholders.
• Proactive support: Assisting the Management Board and the Corporate Secretary in their daily tasks.
• Administrative and compliance tasks: Performing various administrative duties and support compliance processes.
• Drafting documents: Independently drafting documents and collecting and processing information.
• Meeting preparation and note-taking: Preparing and taking notes of meetings, collecting and reviewing related documents, monitoring the governance calendar, deadlines, and following up.

Who are you?



Our ideal candidate:

• Holds a vocational degree (at least MBO) and operates at a higher professional education level (HBO).
• Has relevant experience in a  board secretariat role and is service oriented.
• Possesses excellent MS Office skills (Copilot, Outlook, Excel, Word, and PowerPoint).
• Has excellent command of Dutch and good command of English, both written and verbal.
• Is meticulous: works detail oriented, accurate, well-organized, and efficiently.
• Can work independently, requires little instruction, and is very flexible (occasionally, you may need to work longer hours, especially when general meetings of shareholders take place).
• Demonstrates a proactive and problem-solving approach.
• Can handle pressure and quickly switch between different tasks.
• Is eager to continuously improve and innovate, by introducing new tools, technology and ways of working.
• Acts with discretion and integrity and can handle organizational sensitivities.
• Basic knowledge of corporate law: Has basic understanding of corporate law.
• Is a collaborative team player that is energised by supporting and enabling a high-performance team

Ready for this challenge?

Do you recognise yourself in this profile? If so, please apply using the button below! If you have any questions, please feel free to contact [email protected]. We look forward to speaking to you!