Personal Assistant

As a fast-growing company, we’re looking for a sharp and trusted Personal Assistant to become the right hand of our CEO and the Management Team. This is not a classic admin role, it’s a strategic support function for someone who thrives on anticipation, can build strong working relationships. You’ll work closely with the Management Team daily, making sure time, energy, and attention are used where they matter most. From daily scheduling and travel to preparing presentations or creating internal structure, you’ll help keep the leadership rhythm smooth and focused.

Optics11 is a world leader in fiber optic sensing technology for ultra-sensitive early warning systems. From our base in the Netherlands – a global hub for high-tech innovation and maritime expertise – we are on a mission to make the world safer by protecting critical infrastructure such as sea-lanes, offshore energy assets and subsea cables from disruption. Optics11 recently closed a €17 million investment round.

What You'll Be Doing:

• Take ownership of the CEO and MT’s schedule, ensuring efficient coordination of meetings, preparation materials, and key priorities.

• Organize business travel, event attendance, and executive logistics.

• Serve as the primary point of contact for internal and external communication. Screen calls, emails and messages, ensuring timely and accurate responses.

• Coordinate internal leadership routines, including strategic offsites and follow-ups.

• Build a strong, seamless working relationship based on trust, clarity, and pace.

• Prepare high-quality presentations (in PowerPoint or Canva) for internal use.

• Help the CEO translate ideas into clear visuals and narratives for the team.

• Take care of practical details that support the flow of the day before, during, and after meetings.

• Occasionally help coordinate team moments, lunches, or events that require a thoughtful touch.

• Has a sense of humour and doesn’t take themselves too seriously — but takes the work seriously.

What’s in it for you?

• Innovative high tech, international organization.

• The opportunity to join a great team.

• A dynamic international environment with short decision lines and plenty of room to grow.

• A fun and collaborative team culture where innovation and initiative are valued.

About You:

• Minimum 3–5 years’ experience in a high-trust support role (PA/EA or similar).

• Strong organizational and planning skills in a fast-paced environment (VC backed).

• Skilled at managing expectations, setting the right priorities, and taking initiative when decisions are needed.

• Excellent interpersonal skills: you naturally build strong, trusted relationships.

• Fluent in English and Dutch.

• Skilled with scheduling tools, PowerPoint, Canva, and digital collaboration platforms.

• You enjoy being present in the office most days to stay connected and involved.

• Positive, reliable, and energized by a role that blends structure with service.

If you’re someone who thrives on making things happen and who finds energy in being the person others rely on most, we’d love to meet you!

More information:

So now you know we're doing awesome projects and if you see you fit the profile, we would like to get to know you. Apply and drop your details or, in case of questions, get in touch with our recruiter Dora Öveges via [email protected].