Personal Assistant CFO & COO

We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to the CFO & COO to provide high-level administrative and operational support in a fast-paced, international business environment. This role is essential in ensuring the CFO & COO’s office runs efficiently, with strong emphasis on organizational controls, project tracking, reporting accuracy, and effective communication across stakeholders.

The successful candidate will demonstrate outstanding coordination and multitasking skills, strong business acumen, and the ability to manage sensitive information with discretion. The role involves overseeing daily administrative workflows, supporting financial reporting processes, and acting as a key liaison between the CFO & COO and internal departments, external partners, and senior leadership.

Key Responsibilities

Operational & Calendar Management

• Coordinate and manage the CFO & COO’s calendar, including scheduling meetings, cross-functional check-ins, and key financial reporting milestones.


• Prepare materials for executive meetings, finance reviews, and board-level sessions.


• Track key deliverables, ensuring deadlines are met across multiple stakeholders.

Administrative & Reporting Support

• Assist with the preparation, formatting, and proofreading of presentations, financial summaries, and internal reports.


• Maintain organized filing systems for financial and strategic documentation, both digitally (e.g., SharePoint) and physically.


• Monitor incoming correspondence and manage responses on behalf of the CFO & COO when needed.

Project & Process Coordination

• Support the CFO & COO in monitoring and following up on key projects and cross-departmental initiatives.


• Maintain dashboards, trackers, and project documentation to ensure visibility and accountability.


• Liaise with the finance, legal, and strategy teams to ensure consistent execution on priorities.

Communication & Stakeholder Engagement

• Act as the first point of contact for internal and external queries directed to the CFO & COO’s office.


• Ensure timely, accurate, and professional communication with executive team members, partners, and vendors.


• Support coordination between the CFO & COO and global finance teams on group-wide initiatives.

Office & Workflow Oversight

• Ensure the CFO & COO’s office is fully organized and that all systems and processes are functioning smoothly.


• Process and manage invoices, expense reports, travel bookings, and meeting logistics.


• Maintain confidentiality and manage sensitive financial and operational information with the highest level of integrity.

Qualifications & Profile:

• Bachelor's degree in Business Administration, Finance, or a related field (preferred).


• Proven experience supporting a senior executive, ideally in a finance, operations, or corporate environment.


• Exceptional organizational, project management, and prioritization skills.


• Strong written and verbal communication skills in English; ability to interface with global teams.


• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with financial reporting tools or ERP systems is an advantage.


• Professionalism, discretion, and a solution-oriented mindset.


• Ability to work under pressure and manage multiple parallel tasks with accuracy and efficiency.


• Strong interpersonal skills with a collaborative approach and service-oriented attitude.


• Demonstrated technical agility and ability to quickly learn and adapt to new systems and digital tools; tech-savvy with a proactive approach to streamlining processes.

Who We Are – Join Retailors and Shape the Future of Sport & Lifestyle Retail

At Retailors, we don’t just sell products—we create unparalleled experiences and push the boundaries of sport and lifestyle retail. As a leading Nike partner, we operate an expanding global network of premium stores, delivering best-in-class consumer experiences across multiple regions.

Our goal is simple: to empower athletes and inspire consumers through innovative retail concepts and a relentless passion for sport. From our stores to our headquarters, we cultivate a high-energy, results-driven culture where leadership, teamwork, and excellence that defines our success.

Why Join Retailors?

Innovate & Lead: Be part of a forward-thinking company shaping the future of retail. We embrace exceptional attention to customer service and leadership performance, data-driven decision-making, and continuous improvement in everything we do.

Global Mindset, Local Impact: With a presence across Europe, Canada, Australia, New Zealand, and Israel, we blend global best practices with deep local expertise to create dynamic shopping environments.

Performance-Driven Culture: We recognize and reward talent. From leadership development to career progression, we invest in our people’s success.

Passion for Sport & Lifestyle: We live and breathe the brands we represent, cultivating a workplace that celebrates movement, ambition, and community engagement.

Exclusive Benefits for Our Team: We provide a range of exclusive employee benefits, including shopping discounts at all Nike stores in our network, an annual Friends & Family campaign, and company-provided tools to support your success.

Grow with Us: Our Retailors Academy offers extensive Learning & Development programs that provide employees with the training and resources to advance their careers and make a lasting impact in our business.

Growth: As we continue our global expansion, we are strengthening our presence across key markets, driving innovation, and creating new opportunities worldwide. For top talent, global mobility opportunities, allowing our high performers to grow and excel across different markets. The best is yet to come, and we look forward to reaching new milestones together!

Ready to Take the Next Step?

If you’re passionate about sport, retail, and innovation, and want to be part of a company that thrives on energy, excellence, and teamwork, Retailors is the place for you.

Join us. Shape the future. Make an impact.

Explore opportunities today!