Account Payable Coordinator (12 months Fixed Term Contract)

Job Purpose/ Key Objectives: 

• The Account Payable Coordinator will assist in leading the Accounts Payable team in processing payments, data entry into accounting software.


• Vendor management and ensure transactional tax compliance.


• The job holder will also provide a variety of general accounting support to the Finance team and assist the team during financial statements preparation and monthly management reports.
  

Principal Accountabilities:

• Run an effective system for processing and distributing payments in a timely manner, as well as making sure company invoices are handled accurately.


• Ensure timely allocation of invoices and payments in financial systems.  


• Coordinating with various stakeholders to ensure a seamless accounts payable process by ensuring approval of invoices/bills, preparing backup documents, making payments and providing payment advice to vendors.


• Ensure Accounts Payables have Service Tickets / Work Completion Certificates before payments are made.


• Provide input for Cashflow Forecast, especially with respect to outstanding AP obligations.  


• Liaise with relevant action parties (Accounting, Reconciliation, Banks, etc.) to ensure timely resolution, communication and documentation of returned/unapplied payments.
  


• Calculate tax and other deductions to deduct from the source while making payment.


• Maintain a proper repository for financial documents and records that ensures easy retrieval of data & information to meet the Group audit & tax requirements.


• Reconciles records with internal company employees and management, or external vendors or customers.


• Ensure invoices and other backups are digitized and filed securely.


• Supervising staff within the department by selecting new hires, training staff on new procedures, and evaluating workers to determine whether their performance is satisfactory for the department and for the company.


• Assist with period-end close processes.


• Reconcile general ledgers, various balance sheet and income statement accounts.


• Prepare and assist with review of recurring reporting packages to include financial statements, analysis and commentary, as well as assist in the preparation of year-end IFRS financial statements.


• Assist with research, interpretation and application of IFRS accounting standards as it relates to accounting policies and specific business transactions to ensure compliance with IFRS.


• Manage communications with external auditors on external financial statements and accounting issues to ensure auditor agreement with company decisions on accounting disclosures and issues.


• Create and maintain a calendar to inform relevant parties of necessary financial reporting and filing deadlines.


• Perform continuous assessment of the period-close process to reduce the timing of the financial period-close


• Maintain repository for financial documents and records to meet the Group and audit & tax requirements.


• Perform all other duties that are necessary and reasonably attached to the Accounts Payable Coordinator and fulfillment of its responsibilities.


• Any other responsibilities assigned by the Financial Controller.

Job Requirements: 

• Qualifications
  •    Bachelor’s degree in Accounting, Finance or any related field.
  •    Professional qualification ACA/ACCA


• Experience
  •    Minimum of 5 years of relevant experience in Accounting or the Accounts Payable Function in a medium or large company. 


• Knowledge, Skills & Competencies
  •    In-depth knowledge of the accounts payable process.
  •    Knowledge of the upstream oil and gas business is an added advantage.
  Personal Attributes
  •    High level of integrity, tact and a deep respect for confidentiality.
  •    High degree of professional ethics.
  •    Close attention to detail.
  •    Flexible, reliable, self-motivated and dedicated team player.


• Physical & Other Requirements
  •    Displays a quality of work that reflects high professional standards.
  •    Projects a professional and positive image at all times.