Account Officer (Logistics Company)

Job Summary :

Our client is seeking to hire an experienced Account Officer who will be responsible for managing and reporting of financial information for the assigned location. He/she will ensure that cost is properly managed and that all payments due to the organization are fully recovered.

Job Responsibilities :

• Preparation of timely imprest report.
• Verify that all payment requests are appropriately approved.
• Ensure that all items paid for using the imprest are properly and accurately captured by the Report.
• Keep supporting documents for all expenses paid for with imprest.
• Ensure that the float does not run out before replenishment.
• Ensure that Individual imprest payment/expense does not exceed N20,000.00. Where otherwise, exceptional approval must be sought.
• Reconciliation of the physical cash with the balance show in the imprest report as anytime requested.
• Post the imprest expenses into Sage.
• Preparation of H1 & H2 productivity report.
• Track all waybills, delivery and reconcile with the loading report.
• Ensure that the correct amount of freight is captured by the report.
• Ensuring that all transactions executed for each period are captured in the report.
• Ensuring that the details of each trip are comprehensively shown in the report.
• Be able to reconcile any discrepancy between what is shown in the Report and the clients' pre-invoices.
• Keep an up-till-date Rate schedule for all locations and destinations.
• Ensure proper recording and custody of all delivery notes/waybills, tickets, etc.
• Review client’s pre- invoice and ensure the rates match the standard and avoid over/under payment.
• Review debit notes from clients and confirm the accuracy of the transactions using the waybills.
• Review waybills to identify and capture shortages in the productivity report and assign debits appropriately.
• Send invoices to clients as at when due, follow up and bring to their knowledge the outstanding.
• Review and reconcile AGO usage for each month using approved chart and reconcile.
• Ensure preparation of timely Report.
• Ensure that the report captures all relevant data.
• Ensure that all amounts to be deducted from each driver, where applicable are reflected in the Report.
• The Report must show the exact details of the shortage/under-delivery.
• Reconciliation of the Report balances.
• Ensure update of Software with new Customer & Vendors information.
• Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
• Take stock of inventory and fixed assets with monthly reports.
• Carry out other assignments as may be required from time to time by Head of Finance.

Key Requirements :

• OND/HND in Accounting, Business, Economics, or any related field.
• 2-3 years of experience as an accounting/finance officer in a logistic firm.
• Additional qualifications and professional certification will be added advantage.
• Good working knowledge and understanding of basic accounting principles; practices, accounts payable and receivable management, financial management and financial reporting.
• Experience in preparing accurate and thorough Financial Reports and related schedule in line with established deadlines.
• Experience with general ledger functions and the month-end/year-end close process.
• Sound oral and written communications, interpersonal and planning skills.
• Proficiency in the use of computer applications and Microsoft Office – Word, Excel, Outlook, Power point and Financial Application.
• Good organizational skill and ability to manage documentation and make past and future documentation accessible.
• Strong management skills with a demonstrated ability to take initiative.
• Good knowledge of accounting principles, processes, and procedures necessary to produce deliverables.

Benefits

Compensation – Base pay ranges BTW N120k – N150k + 0ther interesting benefits