Finance Officer

Key Roles
Under the general supervision of the Chief Operating Officer, the Finance Officer will:

• Support in the training of new employees/assistants in the accounting department.
• Assign financial responsibilities in consultation with the Chief Operating Officer.
• Conduct financial evaluations that are timely and constructive.
• Prepare corporate financial statements in a timely fashion.
• Create and maintain financial controls and procedures for MDF.
• Conduct periodic audits of budget items, including comparing per diems to actual expenses and other budget-to-actual comparisons.
• Provide relevant financial information to the Principal/CEO
• Prepare finance SOPs and applicable documents.
• Oversee and take responsibility for all financial procedures and records.
• Maintain corporate checking accounts and invoices.
• Responsible for the various ledgers, including cash disbursements, cash receipts, accounts payable, month-end payroll summary, accounts receivable summary, and journal entries to adjust the general ledger.
• Generate monthly reports, including accounts payable reconciliation, accounts receivable reconciliation, cash flow report, and balance sheet audits.
• Performs other related duties as requested by Mediatrix foundation.
• Use QuickBooks in managing organization financial data.
• Review of contractual performance of projects with Project Lead, proactively working to address financial/compliance issues; escalate risks and issues to line manager when needed.
• Maintain a donor tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Conduct of Compliance review of all donors’ financial reports and proactively flag issues relating to cost recovery, expenditure rate, and value for money.
• Ensure Complete and reliable financial information is maintained- conduct budget vs. actuals budget analysis; ensuring appropriate expensing and coding of award costs; analyze Life of Award (LoA) reports for financial monitoring of spend; conduct general ledger reviews, as needed; and determine corrective actions necessary to resolve errors.
• Support budget preparation, modification and ensure timely reflection on QuickBooks.
• Review and ensure donor reports are coherent, accurate and submitted timely.
• Maintain and update Finance files (electronic and hard copy files)