Admin Officer

Job Summary

• Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports.

Job Duties

• General maintenance of all company facility to ensure cleanliness and compliance with health & safety requirements.
• Procurement and management of stationeries and sundry materials when required.
• Arrange and issue ID cards and complementary cards to new employees; and ensure recovery of same on disengagement of employees.
• Stock taking and store maintenance.
• Planning of special events and function with other department.
• Responsible for filing documents in line with the Company’s ISO standard.
• Processing of all admin request from staff
• Interface with suppliers/contractors by aiding in the preparing for payment for all purchases.
• Ensure prompt attendance to staff logistics request in compliance with the department’s standard operating procedures.
• Request and negotiate for diesel price and supply.
• Monitor diesel supply and usage. ∙ Renew all company subscriptions (DSTV, PHCN bills, LAWMA, Water bills, LASAA, etc.).
• Presentation of departmental objectives and processes to new employees, and physical introducing new employees to old staff
• Initiation of Payments ∙ Perform other related duties as they may be assigned by line managers from time to time.
• Perform other duties that may be assigned by the organization.
• Prepare monthly and annual department budget and follow up for approval.
• Track all department expenses, compare with budgeted expenditures, and report variances for Management.
• Interface with suppliers/contractors by aiding in the preparing for payment for all purchases.
• Responsible for filing documents in line with the Company’s ISO standard.