Admin. Operations Officer(FMCG/Manufacturing)

Job Title:   Admin.   Operations Officer

Reporting Line:   Human Resource Manager

Location:   Sagamu, Ogun State

Job Type:   Full-time

Job Summary

We are seeking a detail-oriented and organized Administrative Operations Officer to support our client’s administrative functions and ensure smooth operations within the company. The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities

• Streamline day-to-day administrative tasks to ensure the smooth functioning of the office.
• Ensure that the office always has an adequate supply of required materials by maintaining inventory levels.
• Minimize downtime by coordinating the timely maintenance and repair of office equipment.
• Promote a clean, organized, and professional workspace to enhance productivity and efficiency.
• Facilitate efficient access to important documents and records by creating and maintaining comprehensive filing systems.
• Ensure that all documents are easily accessible and up-to-date to enhance workflow.
• Maximize the professional image of the company by preparing and formatting documents, reports, and other materials to a high standard.
• Optimize the use of time and resources by coordinating meetings, appointments, and travel arrangements.
• Ensure that meetings are productive and effective by managing logistics and preparing materials as required.
• Ensure accurate record-keeping and facilitate financial management by maintaining up-to-date records of expenses, invoices, and purchase orders.
• Provide valuable insights and support decision-making by generating reports and assisting with data analysis.
• Enhance the reputation of the company by providing timely and courteous responses to internal and external inquiries.
• Convey a professional image of the company by drafting, proofreading, and editing correspondence, memos, and other documents to a high standard.
• Ensure the timely processing of incoming and outgoing mail and packages.
• Ensure compliance with company policies, procedures, and regulatory requirements to minimize risk and enhance security.
• Enhance the safety and well-being of employees and visitors by assisting with the implementation of health and safety protocols in the workplace.
• Protect the confidentiality of sensitive information by adhering to data protection guidelines and maintaining a high level of discretion.

Qualifications & Skills

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proven experience in administrative roles, preferably in the FMCG industry.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem-solving abilities and a proactive approach to resolving issues.
• Knowledge of office equipment and basic troubleshooting skills.
• Flexibility to adapt to changing priorities and deadlines.

Method of Application

Interested and qualified applicants should send CVs to using   OTA-AOO-24  as