Job Title: Admin. Operations Officer
Reporting Line: Human Resource Manager
Location: Sagamu Ogun State
Job Type: Fulltime
Job Summary
We are seeking a detailoriented and organized Administrative Operations Officer to support our client s administrative functions and ensure smooth operations within the company. The ideal candidate will have strong administrative skills excellent communication abilities and the ability to multitask effectively in a fastpaced environment.
Key Responsibilities
- Streamline daytoday administrative tasks to ensure the smooth functioning of the office.
- Ensure that the office always has an adequate supply of required materials by maintaining inventory levels.
- Minimize downtime by coordinating the timely maintenance and repair of office equipment.
- Promote a clean organized and professional workspace to enhance productivity and efficiency.
- Facilitate efficient access to important documents and records by creating and maintaining comprehensive filing systems.
- Ensure that all documents are easily accessible and uptodate to enhance workflow.
- Maximize the professional image of the company by preparing and formatting documents reports and other materials to a high standard.
- Optimize the use of time and resources by coordinating meetings appointments and travel arrangements.
- Ensure that meetings are productive and effective by managing logistics and preparing materials as required.
- Ensure accurate recordkeeping and facilitate financial management by maintaining uptodate records of expenses invoices and purchase orders.
- Provide valuable insights and support decisionmaking by generating reports and assisting with data analysis.
- Enhance the reputation of the company by providing timely and courteous responses to internal and external inquiries.
- Convey a professional image of the company by drafting proofreading and editing correspondence memos and other documents to a high standard.
- Ensure the timely processing of incoming and outgoing mail and packages.
- Ensure compliance with company policies procedures and regulatory requirements to minimize risk and enhance security.
- Enhance the safety and wellbeing of employees and visitors by assisting with the implementation of health and safety protocols in the workplace.
- Protect the confidentiality of sensitive information by adhering to data protection guidelines and maintaining a high level of discretion.
Qualifications & Skills
- Bachelors degree in Business Administration Office Management or a related field preferred.
- Proven experience in administrative roles preferably in the FMCG industry.
- Proficiency in Microsoft Office suite (Word Excel Outlook PowerPoint).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and record keeping.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision and as part of a team.
- Strong problemsolving abilities and a proactive approach to resolving issues.
- Knowledge of office equipment and basic troubleshooting skills.
- Flexibility to adapt to changing priorities and deadlines.
Method of Application
Interested and qualified applicants should send CVs to using OTAAOO24 as