Finance Assistant - Mubi

ROLE PURPOSE: 

The Finance Assistant has responsibility to manage payments, receipts, and disbursement of funds. He/she would be responsible for GLACOS. Registration and filling of documents. He/she will also provide support to the finance unit.

SCOPE OF ROLE:

• Reports to: Finance Officer, Yola technically
• Dimensions: Solid line reporting
• Staff directly reporting to this post: None.
• Technical responsibility: None
• Budget responsibility: None

KEY AREAS OF ACCOUNTABILITY:

Fund Disbursement

• Writing of Cheques as approved by relevant budget holders.
• Maintain proper filing and easy retrieval of finance documentation.
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts. 
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances.

Cash Flow

• Maintain petty cash with strong supervision from the finance officer.
• Update & maintain manual cash book.
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)

Financial Information and other support functions

• Assist during audit to retrieve all relevant documents for audit exercise.
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.

System Administration

• Registration of all cash paid invoices in GLACOS on weekly basis
• Weekly and daily cash Reconciliation

Others

• Ensure all documents are filed and stamped “PAID.”
• Any other duties as assigned by the supervisor or line manager.

WORKING RELATIONSHIPS

• Internal: All budget-holders, Bank Signatories, and other staffs.
• External: Auditors, Bank, Government bodies, include regulatory agencies.

SKILLS & EXPERIENCE

Administrative & General Skills

Essential Criteria

• Level of Education – B.Sc./HND or equivalent
• One (1) Year Finance related experience in an INGO
• Specified Study Area – Finance / Accounting, Banking and Finance
• Knowledge and experience in working with INGO.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)

Desirable Criteria

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential. 
• Professional certificate in accounting and finance