HR & Admin Manager

Job Summary

• The firm is seeking a dedicated and driven manager with appropriate experience to lead and support the team on human resources/personnel management, general office management and administration, and managing relationships with external parties. Other preferences may be considered depending on skill set and the needs of the firm.

Job Details

Responsibilities

• Human Resource manager who reports to the HR partner, and is responsible for: 

HR strategy 

• Developing and implementing HR strategies and initiatives in line with the business plan
• Designing and implementing company policies that promote a conducive and healthy work environment 
• Talent management strategy for attracting and retaining high-quality employees, developing their skills, and continuously motivating them to improve their performance 
• Developing internal frameworks for Individual Development Plans (IDPs), high performers and succession planning 

Recruitment & staffing 

• Managing and coordinating recruitment and staffing in conjunction with Group HR 
• Assisting the HR partner with the development of compensation and benefits plans 
• Hosting in-house recruitment events 

Training 

• Developing and managing learning & development (L&D) framework and organizing L&D programs for the team 

Staff welfare

• Working with management to address employees’ requests and grievances in a timely manner
• Maintain HR procedures that comply with labour regulations and internal policies 
• Providing administrative support to the Private Equity team 
  • Owning and managing administrative tasks to provide general administrative support to the team 
  • Budgeting, planning and coordinating team events 
  • Liaising with fund administrators on all Fund administrative matters e.g. AML/CFT compliance requirements, information requests etc. (excluding accounting or investment-related work) 
  • Communicating with external advisers/service providers; preparing & issuing RFPs, summarizing responses to RFPs/quotes/proposals for the benefit of the team 
  • Overall office management; and supervision of Executive Assistant (EA) particularly on: 
  • arranging and managing local and international travel itinerary, visas, agenda, and logistics 
  • private and personal projects and logistics planning for the Partners 
  • calendar management and meeting scheduling for the Partners 
  • assessing the priority of incoming and outgoing material to ensure the Partners receive accurate and relevant information in a timely and often urgent basis 
  • coordinating and organizing team events and key client deliverables
  • coordinating the logistical aspects of meetings and events with task owners and bringing together appropriate people and resources to support the team agenda 
  • coordinating responses to questions and meeting requests directed to the Partners 
  • Such other related tasks as may be assigned by the Partners or the Hiring Manager 

Requirements

• Minimum Second-Class Upper Degree from a top tier University  
• 5 – 10 years’ experience  
• Possible Previous Roles: HR Generalist, Business Partner, Talent Manager, Head of HR/HR Manager (experience in combined HR and admin role is an added advantage) 
• Target Firms: Big 4 or other consultancies  
• Previous role as HR and admin officer is an advantage