HR Assistant & Admin Officer

Administrative and HR Responsibilities

• Manage and maintain HR documents, including employee records, contracts, and policies.
• Coordinate and schedule interviews, meetings, and training sessions.
• Prepare and distribute internal communications related to HR policies, procedures, and announcements.
• Assist in conducting reference checks and background screenings for new hires.
• Coordinate onboarding activities for new employees, including paperwork and orientation sessions.
• Assist in organizing employee engagement initiatives and events.
• Assist in administering employee benefits programs, including health insurance, retirement plans, and leave policies.
• Perform administrative, safety, and operations tasks such as facility, asset management, and operations coordination.
• Travel to field sites to perform audits and surveys.
• Ensure office environment is kept clean and all office supplies are up to date.
• Assist in making travel arrangements, accommodation, and conferences/exhibitions.
• Provide administrative support to various departments as needed, including data collection and report generation.
• Collaborate with colleagues to ensure smooth workflow and efficient completion of tasks.
• Perform other duties as assigned by Management or Supervisors.

Qualifications

• Minimum of 2 years experience in an administrative or HR support role preferred
• Must have above average skills in Microsoft Excel, Microsoft Word, and PowerPoint
• Excellent organisational skills, with an ability to prioritise important tasks
• Strong attention to detail and accuracy
• Ability to work independently as well as part of a team in a fast-paced environment
• Strong phone, email and in-person communication skills
• Proximity to the location is key