Personal Assistant (PA)

We are seeking an energetic, smart, intelligent, and proactive Personal Assistant to support our Managing Director. The ideal candidate will work excellently under pressure, multitask effectively, and manage a variety of administrative and executive support tasks with precision and efficiency. Previous experience as a Personal Assistant is preferred.

Key Responsibilities:

Administrative Support:

• Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize correspondence, reports, and documents.
• Handle incoming and outgoing communications, including emails and phone calls.

Meeting Coordination:

• Arrange and prepare materials for meetings, conferences, and presentations.
• Take detailed minutes during meetings and follow up on action items.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.

Multitasking and Prioritization:

• Juggle multiple tasks and projects simultaneously while maintaining a high level of accuracy.
• Prioritize tasks and manage time efficiently to ensure deadlines are met.
• Anticipate the needs of the Managing Director and proactively address them.

Office Management:

• Maintain an organized and efficient office environment.
• Order and manage office supplies and equipment.
• Oversee the filing system and ensure important documents are easily accessible.

Communication:

• Serve as the primary point of contact between the Managing Director and internal/external stakeholders.
• Convey messages and instructions accurately and promptly.
• Draft and proofread various documents, including emails, memos, and reports.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide regular updates to the Managing Director.
• Conduct research and compile data to support decision-making.

Confidentiality:

• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Ensure that the Managing Director’s personal and professional information is protected.

Crisis Management:

• Remain calm and composed under pressure, effectively managing crises and unexpected situations.
• Provide solutions and support to resolve issues promptly and efficiently.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Minimum of 2 years of experience as a Personal Assistant or Executive Assistant.
• Previous experience as a Personal Assistant is preferred.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Flexibility to work outside regular business hours when necessary.

Note: Only Candidates who reside in Abuja will be considered for the role.