School Secretary

Job Brief

• We are looking for a female school secretary/administrative officer who will be responsible for providing administrative and clerical support to ensure the efficient operation of the school administrative office.

Job Responsibilities

• Managing and maintaining student records, including enrollment, attendance, and grades.
• Handling incoming and outgoing communications, such as phone calls, emails, and letters.
• Assisting with the preparation and distribution of school newsletters, announcements, and other communications to parents, students, and staff.
• Coordinating and scheduling meetings, appointments, and events for the school administration.
• Managing the school’s filing system, including organizing and archiving documents related to students, staff, and school operations.
• Assisting with the coordination of student transportation and school bus schedules.
• Supporting the school administration in the preparation of budgets, financial reports, and purchasing supplies.
• Assisting with the coordination of school events, such as parent-teacher conferences, open houses, and graduation ceremonies.
• Maintaining and updating the school’s website and social media platforms.
• Providing general administrative support to teachers, staff, and parents, including photocopying, scanning, and distributing documents.
• Maintaining confidentiality of student and staff information

Requirements

• A Degree in Secretarial Studies or any related courses with 2-3 years experience
• Experience as an educator is a plus
• Knowledge of administrative processes of schools
• Must be a female between 25 and 40 years
• Ability to use computers (e.g. MS Office) and education management systems
• Excellent communication skills
• Outstanding organizational ability
• Attention to detail
• Problem-solving and conflict-resolution skills
• Good judgment and decision-making
• Degree in Education or a similar field