Senior Admin Officer

Responsibilities o Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors o Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office o Support the planning and organization of meetings and workshops o Maintain vehicle and Generator maintenance log o Coordinate logistics and procurement operations o Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule o Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner o Ensure appropriate request for quotation is placed and correct quotations received for processing o Store Management using specified software o Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary o Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions. Requirements o A Degree in Business / Public Administration or related field. o 10 years of experience working in administration role o Experience in use of SAP o Fluency in English with excellent writing and speaking skills is required. o Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching o Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity. o Experience with Microsoft Word, Excel, Power Point and Outlook. o Excellent and demonstrable experience in procurement processes and logistics management. o Demonstrable experience in office management and staff coordination. o Excellent writing and speaking in English language o Knowledge and understanding of Nigeria’s policy environment