Account Officer (Logistics Company)

About Company : Our client is a leading player in the automobile sales industry, providing accessible and affordable vehicles and maintenance services tailored to meet specific requirements.

Job Summary : Our client is seeking to hire an experienced Account Officer who will be responsible for managing and reporting of financial information for the assigned location. He/she will ensure that cost is properly managed and that all payments due to the organization are fully recovered.

Job Responsibilities :

Preparation of timely imprest report.

Verify that all payment requests are appropriately approved.

Ensure that all items paid for using the imprest are properly and accurately captured by the Report.

Keep supporting documents for all expenses paid for with imprest.

Ensure that the float does not run out before replenishment.

Ensure that Individual imprest payment/expense does not exceed N20,000.00. Where otherwise, exceptional approval must be sought.

Reconciliation of the physical cash with the balance show in the imprest report as anytime requested.

Post the imprest expenses into Sage.

Preparation of H1 & H2 productivity report.

Track all waybills, delivery and reconcile with the loading report.

Ensure that the correct amount of freight is captured by the report.

Ensuring that all transactions executed for each period are captured in the report.

Ensuring that the details of each trip are comprehensively shown in the report.

Be able to reconcile any discrepancy between what is shown in the Report and the clients' pre-invoices.

Keep an up-till-date Rate schedule for all locations and destinations.

Ensure proper recording and custody of all delivery notes/waybills, tickets, etc.

Review client’s pre- invoice and ensure the rates match the standard and avoid over/under payment.

Review debit notes from clients and confirm the accuracy of the transactions using the waybills.

Review waybills to identify and capture shortages in the productivity report and assign debits appropriately.

Send invoices to clients as at when due, follow up and bring to their knowledge the outstanding.

Review and reconcile AGO usage for each month using approved chart and reconcile.

Ensure preparation of timely Report.

Ensure that the report captures all relevant data.

Ensure that all amounts to be deducted from each driver, where applicable are reflected in the Report.

The Report must show the exact details of the shortage/under-delivery.

Reconciliation of the Report balances.

Ensure update of Software with new Customer & Vendors information.

Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.

Take stock of inventory and fixed assets with monthly reports.

Carry out other assignments as may be required from time to time by Head of Finance.

Requirements

Key Requirements :

OND/HND in Accounting, Business, Economics, or any related field.

2-3 years of experience as an accounting/finance officer in a logistic firm.

Additional qualifications and professional certification will be added advantage.

Good working knowledge and understanding of basic accounting principles; practices, accounts payable and receivable management, financial management and financial reporting.

Experience in preparing accurate and thorough Financial Reports and related schedule in line with established deadlines.

Experience with general ledger functions and the month-end/year-end close process.

Sound oral and written communications, interpersonal and planning skills.

Proficiency in the use of computer applications and Microsoft Office – Word, Excel, Outlook, Power point and Financial Application.

Good organizational skill and ability to manage documentation and make past and future documentation accessible.

Strong management skills with a demonstrated ability to take initiative.

Good knowledge of accounting principles, processes, and procedures necessary to produce deliverables.

Benefits

Compensation – Base pay ranges BTW N120k – N150k + 0ther interesting benefits