Job title : Assistant Service Manager - Operations jobs in Abuja Job Location : Abuja Deadline : June 07, 2024 Quick Recommended Links
Job Responsibilities
Day-to-day delivery of all facilities operations working with the locality admin and central office.
Keep a database of equipment detailing Purchase Info, Specifications, Warranty, and manuals.
Ensure equipment (Vehicles, Inverters, Air conditioners, Generators etc.) work optimally.
Be actively involved in the procurement, repair and maintenance process:
Source for technicians/engineers/vendors/3rd Party service providers,
Obtain multiple quotes/invoices/bids, compare, and negotiate
Initiate requests for approval,
Inspect the supply/repairs and ensure the delivery note/work completion form is filled and properly filed.
Assist the organization in keeping operations costs in check.
Make requisitions for Office Supplies, Store Items, and Food Items and ensure stock controls are in place.
Facility Management
Work with Security Guards, Cleaners, Drivers and other operational staff to ensure service runs smoothly.
Ensure the facility and its environs are kept clean and tidy; overgrown shrubs and grass are trimmed using lawn mowers and hedge trimmers.
Inspect the Facilities (Building, Equipment, Furniture & Fittings) regularly, identify issues if any and perform minor on-site repairs.
Manage relationships with Artisans, Vendors, Contractors and all service providers.
Provide day-to-day operational assistance to departments and employees with concerns and or complaints.
Ensure there’s a coordinated system for staff to document all operational requests/complaints affecting service delivery using the Complaints Book.
Maintenance
Implement the maintenance schedule to ensure the periodic maintenance/servicing of all facility equipment and update the routine maintenance log as needed.
Coordinate and oversee Installation, Repair and maintenance activities and ensure that work is completed on schedule and in line with work orders.
Be handy and possess demonstrated competency in one or more of the following:
Basic electrical fault finding and repair
Plumbing repair and installation
Air Conditioning Servicing and elementary fault finding
Other
Maintain accurate Records, regularly update Logs and prepare relevant Weekly/Monthly Reports.
Be in charge of making subscriptions/renewals (Internet, Cable TV (DSTV), Water, etc.)
Represent the organization in neighbourhood groups and tenancy meetings.
Ensure the facility is fully compliant with legal, health and safety requirements and regulations and best practices.
Undertake other duties as required
Requirements
Minimum of 4 years experience working in a similar role preferably in a healthcare sector
Bsc/HND in Engineering, Project Management or any related discipline
Certifications in HSE or Procurement and Supply Management are desired
Proactive, Willingness and ability to learn
Computer literacy
Excellent communication skills
A valid driver's license and the willingness to travel
Ability to work under pressure and handle multiple projects simultaneously
Must have availability to work weekends and off-hours
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