Personal Assistant to CEO

Description 

• We are seeking a dedicated and organized Personal Assistant to support our executives and enhance their productivity. As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, coordinating meetings and handling administrative tasks. The ideal candidate should have excellent communication skills, impeccable discretion, and the ability to multitask effectively.

Essential Job Responsibilities

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly
• Maintaining comprehensive and accurate corporate records, documents and reports;
• Performing minor accounting and bookkeeping duties;
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
• Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
• Coordinating travel arrangements (both domestic and international) and create trip itineraries;
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
• Provide general administrative support.
• Planning/organizing the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
• Accurately recording minutes from meetings and representing the CEO at meetings in some instances
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Take Stock and Manage Office Supplies
• Reminding the CEO of important tasks and deadlines
• Handling confidential information
• Filing and retrieving corporate records, documents, and reports
• Performing any other task that may be assigned by the CEO

Educational / Skills Requirements

• Minimum of HND / BA / BSc. in relevant field.
• 1 - 2 years of experience as an executive assistant or other relevant administrative support.
• In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, etc
• Good attention to details
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• An proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Ability to act as a gatekeeper and escalate relevant information to executive as needed
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail