Warehouse Officer

Key responsibilities:

• Ensure that standard stock management tools are in place, used, and updated;
• Monitor stocks and pay particular attention to the expiry dates of perishable goods;
• Carry out a monthly inventory and write an inventory report;
• Maintain all documents related to stock management (stock card, stock follow-up, etc);
• Ensure the proper organization of stocks in the country office (physical organization, rodent control, filing, insulation, temperature and humidity control, etc);
• Monitor stock management and stock movements both in the computer database and in physical movements;
• Ensure the preparation of the distribution schedule according to the requests, the routing, and the good reception of the shipments of the stock on the ground;
• Regularly check the stock level of each product;
• Ensure that the filing of project documents and records is effective (delivery notes, receipt slips, etc);
• Check the cleanliness of warehouses daily;
• Check the sanitary condition of new products;
• Remove damaged, destroyed, or lost products and report to the logistics department;
• Ensure the physical integrity of the storage room and the application of good storage conditions (secure openings, no water damage, no cracks in the roof or walls, regular cleaning of the floor and shelves, maintenance of the refrigerator, absence of food or sugary drinks etc);
• Supervise the preparation and loading of products and materials;
• Draw up the various shipping and receiving documents;
• Supervise shipments: preparation and loading of products and materials;
• Inspect deliveries: quantity, quality, documentation;
• Check the sanitary condition of incoming/outgoing products;
• Report any quality/quantity issues;
• Forecast and organize future needs for storekeepers/daily workers;
• Making requests for daily workers according to needs in accordance with internal and legal procedures and rules;
• Supervise the work of storekeepers/daily workers;
• Train and evaluate the team of storekeepers/daily workers according to HR procedures;
• Report any unprofessional, inappropriate behaviour to his/her manager.

Position Requirements:

• BSc in Logistics, Supply Chain Management, Business Management, or other relevant field of study);
• Minimum of 2 years experience in warehousing, Supply Chain Management;
• Certification in CIPS, Supply, or Logistics desirable;
• Good computer skills in Microsoft Office (Excel);
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.