Admin Officer

JOB BRIEF: The Administrative Officer is a professional responsible for managing the day-to-day operations of our office, providing administrative and clerical support. Their duties include managing documents, databases, and communications, as well as supporting employees and clients. They manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence. Act as the point of contact between executives and internal/external stakeholders. Prepare reports, presentations, and other documents for the executives as required.

Key Responsibilities:
Office Management: Maintaining office supplies, managing schedules, arranging meetings, and ensuring the smooth operation of the office.
• Communication: Handling correspondence, and distributing information.
• Data Management: Maintaining and updating databases, managing files, and ensuring confidentiality.
• Support: Assisting employees and clients with inquiries and requests.
• Reporting: Creating reports on expenses, budgets, and other relevant information.
• Travel and Accommodations: Arranging travel and accommodations for employees and visitors.
• Policy Implementation: Ensuring compliance with company policies and procedures.
• Front Office Support: Greeting visitors, answering phone calls, and managing inquiries.
• Record Management: Recording meeting minutes, maintaining and organizing both physical and electronic records.

Qualifications:
• Bachelor's Degree in Business Administration, Public Administration, or a related field
• 0-2 years experience
• Strong organizational skills.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is a must.