Administrative and HR Officer

Job Summary

The Administrative officer will provide support across all departments including secretarial and administrative functions to the organization by managing confidential issues, meetings, invoicing and providing customer service to stakeholders of the organization. The ideal candidate will be responsible for ensuring the smooth day-to-day operation of office administration while also managing HR-related tasks such as training, employee relations, and compliance.

Key Responsibilities:

• Oversee and manage daily office operations to ensure efficiency and organization.
  
• Handle office correspondence, including emails, phone calls, and physical mail.
  
• Manage office calendars, schedule meetings, appointments, and coordinate events.
  
• Organize and maintain records, files, and databases in both physical and digital formats.
  
• Order and manage office supplies, ensuring proper inventory levels.
  
• Assist in preparing reports, presentations, and other documents as needed.
  
• Coordinate with vendors and service providers for IT-related needs.
  
• Support in managing office budgets and tracking administrative expenses.
  
• Ensure compliance with company policies, procedures, and relevant regulations.
  
• Coordinate training and capacity-building activities for staff
  
• Identify, design, define and develop the scope of operations in order to discharge all the administrative function
  
• Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with the company’s policies
  
  

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
  
• 1-2 years of work experience in administrative management (Within the NGOs’ Space is an added advantage)
  
• Strong planning and decision-making skills
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and relevant ICT skills
  
• Strong interpersonal and communication skills, both written and verbal.
  
• Detail-oriented with excellent organizational and multitasking abilities.
  
• Knowledge of labor laws, HR best practices, and compliance standards.
  
• Ability to work independently and as part of a team.