Administrative Assistant

We are seeking a proactive and
detail-oriented Administrative Assistant to support our operations. This
role involves prospecting potential clients, maintaining CRM records,
coordinating communication, and handling day-to-day administrative duties that
ensure the smooth functioning of our operations.

The ideal candidate is organized,
tech-savvy, and capable of juggling multiple tasks efficiently while
maintaining a professional and client-focused mindset.

Key Responsibilities:

• Provide general administrative and
  clerical support, including mailing, scanning, meeting minute, filing (Physical
  & Digital) of documents etc.
  
• Manage calendars, schedule
  meetings, and coordinate appointments.
  
• Maintain office supplies and
  inventory; place orders when necessary and liaise with vendors, service
  providers etc.
  
• Handle confidential and sensitive
  information with discretion.
  
• Conduct market research to
  identify potential clients and new business opportunities
  
• Research accounts and
  decision-makers to personalize communication
  
• Assist in lead generation efforts
  via calls, emails, LinkedIn, and CRM tools
  
• Prepare sales documents such as proposals,
  quotes, pitch decks, and follow-up emails
  
• Update and
  maintain data in the CRM system (e.g., Zoho CRM)
  
• Follow up with prospects
  
• Report weekly progress to Management
  
• Any other assigned task from
  Management
  
  

Requirements

• Bachelor’s
  degree in Business Administration, Marketing, or a related field
  
• 3
  years of experience in a sales support, admin, or marketing, customer
  service etc.
  
• Proficiency
  with MS Office (Word, Excel, PowerPoint) and CRM systems (Zoho, etc.)
  
• Excellent
  written and verbal communication skills
  
• Strong
  organizational and time management abilities
  
• Attention
  to detail and ability to multitask under minimal supervision
  
• A
  proactive, collaborative, and service-oriented mindset