Administrative Assistant

Job Summary

• We are looking for a highly motivated and organized Admin Assistant to support our team in achieving our business goals.
• As an Admin Assistant, you will be responsible for performing a wide variety of tasks. including data entry, record-keeping, scheduling, and administrative support to ensure the efficient operation of the office.

Responsibilities:

• Perform a variety of administrative tasks including data entry, record-keeping, scheduling, and other related tasks as assigned.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, etc.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Book travel arrangements
• Handles day to day running expenses, submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Manages the cleaner, loaders, driver and other contract/casual staff.
• Other duties that may be assigned to her by the managing director.
• Talent that resides on the mainland (Surulere and environs) is preferred.

Requirements and skills

• Minimum academic qualification of university degree in any field
• Proven experience as an Administrative Assistant, Personal Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanning machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task