Administrative Secretary

Job Description

• The position of Administrative Secretary consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
• This position consists of performing various tasks requiring limited knowledge of office management systems and procedures

Responsibilities

• Answer phone calls and direct calls to appropriate parties or take messages File and retrieve corporate documents, records, and reports.
• Attend to visitors and determine whether they should be given access to specific individuals.
• Perform general office duties, such as ordering supplies, maintaining records management of customers’ database, and performing basic bookkeeping work;
• Prepare memos, letters,and other documents, using MS packages, or available software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Manage inventory of office supplies and stationary.
• Manage the general office environment and material resources;
• Prepare and forward expense account claims;
• Manage relevant information for internal and external consumption;
• Review records or documents to find information;
• Verify the accuracy of data and other information in the records and reports;
• Support the administrative team in achieving their goals.

Job Requirements

• Candidates should possess a High School Diploma or B.Sc equivalent.
• 1 - 4 years relevant work experience.
• Ability to give full attention to what other people are saying, and to actively look for ways to help achieve results in the organisations’ activities.
• Integrity - Job requires being honest and ethical.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation - Job requires being pleasant with others on the job and displaying a good-nurtured, cooperative attitude.
• Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.