Contracts & Procurement Specialist

The Contracts & Procurement (C&P) Specialist is responsible for supporting the development and execution of the Company’s contracting and procurement strategies to ensure value delivery within approved timelines and budgets. The role involves vendor sourcing, contract negotiation, procurement management, and performance monitoring to ensure efficient use of company resources and compliance with internal standards.

Key Responsibilities

1. Contract Strategy & Planning

• Develop and implement contract strategies aligned with the Company’s business objectives.
• Conduct contract screening and capability assessments to create a qualified bidder list.
• Ensure vendors are pre-qualified and meet all legal and operational requirements.

2. Tender & Documentation Management

• Prepare tender documents, including instructions to bidders, bid criteria, and proposal requirements.
• Draft contracts ensuring alignment with technical and commercial requirements.
• Ensure all tendering processes comply with company policies and procedures.

3. Contracts Administration, Negotiation & Execution

• Lead pre-award contract negotiations with vendors.
• Negotiate commercial terms such as pricing, payment schedules, warranties, and risk allocation.
• Coordinate contract kick-off and ensure timely execution.
• Monitor contract progress and ensure adherence to agreed timelines.
• Maintain accurate documentation, records, and correspondence for all contracts.
• Provide support to project owners on contractual matters and dispute resolution.

4. Vendor & Performance Management

• Collaborate with internal teams to prepare accurate and timely proposals.
• Develop and implement vendor performance evaluation systems.
• Monitor vendor performance including delivery timelines, quality, and compliance.

5. Procurement & Sourcing

• Execute sourcing strategies including supplier selection, due diligence, and risk assessment.
• Evaluate supplier bids, quotations, and proposals based on approved criteria.
• Conduct price comparisons and recommend cost-effective vendors.

6. Order & Inventory Management

• Ensure purchase orders align with budgets and agreed terms.
• Verify quality of goods and resolve discrepancies between invoices and orders.
• Monitor inventory trends and ensure availability of critical materials.
• Maintain accurate procurement records and reports.

7. Cost Control & Optimization

• Identify cost-saving opportunities in procurement activities.
• Evaluate supplier offerings to ensure best value for money.
• Liaise with vendors to ensure timely delivery and resolve cost or schedule issues.

8. Additional Responsibilities

• Perform other related duties as assigned to support business objectives.

Requirements & Qualifications

• Bachelor’s Degree, HND, or equivalent in a relevant field.
• Minimum of 7 years’ experience in contracts and procurement.
• Professional certification such as Chartered Institute of Procurement & Supply (CIPS) is an added advantage.
• Strong negotiation, analytical, and vendor management skills.
• Good understanding of procurement processes, contract law basics, and supply chain management.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office and procurement systems/tools.