Document Controller

• Receive, register, classify, distribute, and track incoming and outgoing project documents.
  
  


• Maintain an organised document control system for drawings, technical specifications, reports, procedures, correspondence, and project records.
  
  


• Manage document numbering, revision control, approval status, and distribution lists.
  
  


• Ensure that only current and approved document revisions are available for project execution.
  
  


• Track documents submitted for client review, approval, comment, or revision.
  
  


• Maintain document registers, transmittals, drawing logs, correspondence logs, and submission trackers.
  
  


• Coordinate document submissions and follow up with relevant departments, contractors, and clients.
  
  


• Ensure that superseded documents are appropriately identified and controlled.
  
  


• Maintain electronic and physical filing systems in accordance with established procedures.
  
  


• Support the preparation and compilation of project handover dossiers and final documentation packages.
  
  


• Ensure document confidentiality, accessibility, traceability, and proper record retention.
  
  


• Assist project teams with document retrieval and ensure timely access to required records.
  
  


• Prepare periodic reports on document status, overdue submissions, and outstanding approvals.
  
  


• Support internal and external audits by retrieving relevant documentation and records.
  
  

Requirements

• Bachelor's degree or HND in Library and Information Science, Business Administration, Information Management, Engineering, or a related discipline.
  
  


• Minimum of 2–4 years of document control experience, preferably in oil and gas, construction, engineering, or EPC projects.
  
  


• Experience with document numbering, revision control, transmittals, and document registers.
  
  


• Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems.
  
  


• Familiarity with platforms such as Aconex, SharePoint, or other document management systems is an advantage.
  
  


• Strong organisational skills and attention to detail.
  
  


• Excellent written communication, record-keeping, and time management skills.
  
  


• Ability to manage multiple document submissions and deadlines.