Executive Administrative Assistant - Lagos

Executive Administrative Assistant
CrossBoundary Group

About the Firm
Founded in 2011, CrossBoundary is a mission-driven investment firm committed to unlocking the power of capital to make a substantial return while creating a lasting difference in underserved markets. CrossBoundary provides investment advisory services, having developed a specialized expertise in unleashing investment across all sectors in fragile and emerging markets. Our advisory clients include governments, development finance institutions, private equity firms, Fortune 100 companies, and research institutions. Learn more at www.crossboundary.com.

Job Description
We are seeking a proactive, organized, and detail-oriented Executive Administrative Assistant to support three senior leaders while managing the office’s social calendar and event management. The ideal candidate will ensure smooth day-to-day administrative operations and foster a welcoming and positive office culture.

Who We Are
The CrossBoundary team is a unique group made up of people who are genuinely excited by the opportunity to make a difference in some of the most challenging yet exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

Primary Responsibilities
General Administration:

• Greet visitors, provide directions, answer inquiries, and create a welcoming environment for all guests.
• Assist with travel and lodging arrangements for guests visiting Nigeria, coordinating with travel agencies as necessary.
• Organize shipments and distribution, processing and directing incoming mail, packages, and deliveries to ensure timely delivery of swag items, team care packages, and other office needs.
• Support team members in maintaining accurate staff records in staffing tools.

• Manage complex travel arrangements, including flights, accommodations, and transportation for senior leaders.
• Oversee calendar management and meeting scheduling to ensure seamless coordination.
• Assist with timesheets, expense reporting, and tracking budgets for team members.
• Format documents for proposals and client presentations.
• Monitor project closeouts to facilitate the distribution of tokens of appreciation.
• Prepare and distribute monthly office event calendars in advance, ensuring well-coordinated scheduling.

• Own the office social calendar, ensuring that all event concepts are discussed with the team and communicated well in advance.
• Establish and lead a social committee to collaborate on event ideas and execution.
• Proactively plan and organize team events, actively promoting and encouraging participation to boost morale and engagement.
• Understand team dynamics and tailor events to suit the preferences and interests of the team.
• Conduct monthly office satisfaction surveys to gather feedback and implement improvements based on the results.

• A bachelor's degree in business administration, office management, or a related field is preferred.

• 2+ years of experience in an administrative, executive support, or office management role.
• Prior experience supporting senior leaders is highly desirable.
• Experience in event planning and team engagement activities is an advantage.

• Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with a focus on providing clear and professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management tools (e.g., Google Calendar, Outlook).
• Ability to work independently, anticipate needs, and solve problems proactively.
• Strong attention to detail, with a focus on accuracy in administrative tasks and documentation.
• A positive attitude and the ability to foster a welcoming office environment.

• Knowledge of travel logistics, including booking flights and accommodations, is advantageous.
• Familiarity with office satisfaction surveys, employee engagement, and team-building activities is a plus.

Location
Lagos, Nigeria

Equal Opportunity Employer
CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to our [email protected]