Executive Assistant (Abuja)

• Manage and monitor CEO’s appointments, calendar, upcoming commitments and travel arrangements to ensure the CEO’s schedule is efficient and organized.
  
• Act as the primary point of contact for the CEO: screening visitors, telephone calls, enquiries and requests - handling such and escalating when appropriate.
  
• Pro-active planning of the CEO’s schedule via effective Diary Management on behalf of the CEO.
  
• Reply and review all forms of correspondence based on the instruction of or on behalf of the CEO, appropriately routing of correspondence, drafting error-free letters & documents, memos and other communications on behalf of the CEO.
  
• Maintain the accuracy, confidentiality and quality of all forms of filing and database/information management as relevant to the Office of the CEO.
  
• Assist the CEO in preparing for meetings time by reading, researching, collating and analyzing needed information and data, assisting with preparation of presentation materials, ensure the CEO is well-prepared and possesses the relevant information and documentation to guarantee the CEO’s optimal effectiveness at meetings.
  
• Set up and maintain Annual Calendar of meetings and events across the Business.
  
• Managing the practical and administrative requirements for organizational meetings as required, including booking and preparation of appropriate internal or external venue(s), sourcing requisite furniture, equipment, refreshments and entertainment where appropriate.
  
• Take accurate minutes at various meetings and disseminate Action Points and Minutes to meeting attendees.
  
• Respond to  all  e-mails  in  a  timely  manner  (same  day  where  possible),  including  monitoring  of  the CEO’s e-mails and responding where appropriate.
  
• Answer incoming phone calls or return any missed calls in a timely manner. Monitor CEO’s missed calls and action on behalf of the CEO, providing a brief to the CEO where/when appropriate.
  
• Organize all travel logistics for the CEO as required.
  
  

Requirements

• Bachelor Degree in any field from a reputable institution.
  
• Masters’ Degree in Business Administration (MBA) will be an advantage.
  
• 3-4years cognate experience in a similar role in a well-structured organization.
  
• Excellent communication, listening, writing and research skills.
  
• Great organization skills and rapt attention to details.
  
• Outstanding leadership skills.
  

Benefits