Job title : Executive Secretary jobs in Lagos Job Location : Lagos Deadline : July 13, 2024 Quick Recommended Links
Position Overview:
We are seeking a young smart and experienced Secretary to join our team.
The Secretary will play a vital role in providing administrative support to our office and ensuring the smooth operation of day-to-day activities.
The ideal candidate will have 3-4 years of experience as a secretary or administrative assistant and possess strong organizational, communication, and multitasking skills.
Key Responsibilities:
Provide administrative support to the office, including answering phone calls, responding to emails, and handling correspondence.
Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
Draft and edit documents, letters, memos, and reports.
Ensure the accuracy and completeness of documents before distribution.
Maintain organized filing systems for physical and electronic documents.
Ensure files are labeled correctly and easily accessible.
Greet clients, visitors, and guests professionally and courteously.
Assist with inquiries and direct individuals to the appropriate contacts.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Prepare travel itineraries and ensure all travel-related documents are in order.
Assist with meeting preparation, including room setup, audiovisual equipment setup, and preparation of materials.
Assist with expense tracking, reimbursements, and invoice processing.
Maintain accurate records of expenses and receipts.
Monitor and replenish office supplies as needed.
Place orders with vendors and ensure adequate stock levels are maintained.
Input and update data in various systems and databases.
Ensure accuracy and completeness of data entry.
Provide general assistance and support to team members as needed.
Assist with ad hoc projects and tasks as assigned.
Qualifications:
High school diploma or equivalent. Additional certification in office administration or related fields is a plus.
3-4 years of experience as a secretary, administrative assistant, or similar role.
Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time management skills.
Excellent communication skills, both verbal and written.
Attention to detail and accuracy in work.
Administrative / Management jobs in Nigeria Executive Secretary in Lagos
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