Facility and Administrative Officer

• Monitor work schedules of support services staff -
  drivers and logistics officer, guiding and training to ensure efficient service
  delivery.
  
• Maintain accurate records and filing systems.
  
• Coordinate and manage office supplies and equipment.
  
• Provide C-Level business support to Executive
  Management as needed.
  
• Oversee the maintenance, cleanliness, and safety of
  the organization's facilities.
  
• Coordinate with external vendors and service
  providers for facility repairs, maintenance, and security systems.
  
• Conduct regular inspections to identify and address
  any facility-related issues or safety concerns.
  
• Ensure compliance with health and safety regulations
  and emergency preparedness protocols.
  
• Ensure compliance with health and safety regulations
  and maintain proper documentation.
  
• Conduct regular safety inspections and implement
  corrective actions as necessary.
  
• Coordinate emergency response procedures and conduct
  drills when required.
  
• Support in the preparation of weekly HSE schedules
  and presentations.
  
• Identify, select, and manage relationships with
  vendors and service providers for facility-related services.
  
• Manage relationships with vendors and service
  providers, including negotiating contracts and ensuring service level
  agreements are met.
  
• Develop and implement efficient fleet management
  strategies and procedures.
  
• Ensure compliance with applicable laws, regulations,
  and safety standards related to fleet operations.
  
• Maintain accurate and up-to-date records of vehicle
  inventory, maintenance, repairs, and inspections.
  
  

Requirements

 What we are looking
for:

Education:

• Bachelor’s degree in Business Administration,
Office Management, Facilities Management, Logistics, or a related field.

• Additional certifications in Facility Management,
Procurement, HSE, or Fleet Management are an advantage.

• Proficiency in Microsoft Office Suite (Word,
Excel, PowerPoint) and office management software is required.

Experience:

• Minimum of 3–5 years’ experience in office
administration, facility management, and executive support.

• Hands-on experience in coordinating office
supplies, equipment procurement, and facility maintenance to ensure seamless
operations.

• Experience providing C-level business support to
Executive Management, including scheduling, correspondence, and confidential
document handling.

• Experience in monitoring and supervising support
staff, including drivers and logistics personnel, to ensure efficient service
delivery.

• Strong ability to maintain accurate records,
filing systems, and document control for compliance and organizational
efficiency.

• Experience in fleet management, including vehicle
inventory tracking, maintenance coordination, and ensuring regulatory
compliance.