Job Summary:
Discovery House is seeking a dedicated and experienced Facility Manager to oversee the maintenance and operations of our school facilities, ensuring all systems (water, power, janitorial and security) are functioning smoothly. The facilities coordinator would coordinate maintenance schedule, vendor management and record keeping and regularly report to Administration on the state of facilities, including maintenance schedules and issues that need attention.
The successful candidate will ensure a safe, beautiful, orderly and functional environment for students, staff, parents, and visitors, supporting the school’s vision of a learner’s paradise.
Key Responsibilities:
1. Maintenance and Repairs
a. Oversee the operations of all facility systems including regular inspections of the school’s buildings, water supply, waste management, power generation, plumbing, electrical systems and outdoor grounds.
b. Coordinate and manage repair and maintenance tasks, including Air Conditioners, electrical, plumbing, and structural systems.
c. Manage preventive maintenance schedules to minimize syste breakdowns and disruptions.
2. Safety and Compliance:
a. Ensure all facilities comply with local, state and federal regulations, including health, safety, and environmental standards and regulations.
b. Conduct regular safety drills and inspections.
c. Manage security systems and procedures to ensure the safety of students and staff.
3. Budget and Resource Management:
a. Prepare and manage the facilities budget, including maintenance costs, equipment repairs and purchases, and controlling expenditures.
b. Oversee procurement of supplies, equipment, and services related to facility management.
c. Coordinate and negotiate with external contractors and service providers for specialized repairs and major projects under the supervision of the school administrator.
4. Team Leadership:
a. Supervise and train the facilities team, including maintenance staff, janitorial staff, ensuring safety protocols and procedures are understood.
b. Schedule and manage workloads to ensure efficient operation of all facilities.
5. Event Coordination:
a. Assist in the planning and execution of school events, ensuring facilities are prepared and available as needed.
b. Coordinate setup and teardown of events, including seating, audio – visual equipment, and other logistics.
6. Sustainability Initiatives:
a. Implement and promote sustainable practices within the facilities.
b. Monitor and reduce energy consumption, waste generation and management, and water management.
Requirements
• Bachelor's degree in Facilities Management, Engineering, operations , or related field preferred.
• Minimum of 3 years of experience in facilities management, preferably in an educational setting or hospitality.
• Strong knowledge of building systems, including AC, electrical, plumbing, and general maintenance.
• Proven experience with budget management and financial planning.
• Excellent leadership, communication, and interpersonal skills.
• Ability to work collaboratively with diverse groups, including staff, students, and external vendors.
• Proficiency in facility management software and tools.
• Strong problem -solving skills and the ability to respond effectively to emergencies.
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