Role Overview
The Finance & Admin Manager will be responsible for managing the firm's operational activities, financial administration, statutory compliance, payroll, client invoicing, and overall office operations while ensuring the highest standards of accuracy, efficiency, and professionalism.
The ideal candidate will combine strong accounting expertise with exceptional operational execution skills, ensuring the business operates efficiently while maintaining sound financial management, excellent client service, and robust internal controls.
Key Responsibilities
Operations Management
⢠Oversee the firm's day-to-day operations and ensure seamless coordination across all business functions.
⢠Develop, implement, and monitor operational processes, policies, and internal controls.
⢠Coordinate project timelines and monitor deliverables to ensure timely execution of client engagements.
⢠Improve operational efficiency and recommend process improvements.
⢠Supervise administrative activities and ensure effective office management.
Accounting & Financial Management
⢠Maintain accurate financial records and ensure proper bookkeeping.
⢠Prepare monthly, quarterly, and annual financial reports.
⢠Perform bank reconciliations and monitor cash flow.
⢠Support budgeting and financial planning activities.
⢠Ensure compliance with applicable accounting standards and internal financial controls.
⢠Assist with external audits and financial reviews
Invoicing & Revenue Management
⢠Prepare and issue client invoices promptly.
⢠Monitor accounts receivable and follow up on outstanding payments.
⢠Reconcile invoices with payments received.
⢠Maintain accurate billing records and client account documentation.
⢠Prepare periodic receivables aging reports.
Payroll Administration
⢠Process monthly payroll accurately and on schedule.
⢠Prepare payroll schedules and maintain employee payroll records.
⢠Process statutory payroll deductions.
⢠Maintain confidentiality of payroll information.
Regulatory & Statutory Compliance
⢠Ensure full compliance with all applicable statutory and regulatory requirements.
⢠Prepare and process statutory remittances, including PAYE, Pension (PenCom), Industrial Training Fund (ITF), Nigeria Social Insurance Trust Fund (NSITF), and other applicable obligations.
⢠Maintain compliance calendars and monitor statutory filing deadlines.
⢠Liaise with regulatory authorities on compliance matters, audits, inspections, and enquiries.
⢠Maintain accurate records of all statutory filings, payments, licenses, and compliance documentation.
⢠Support the preparation of regulatory reports and ensure compliance with changes in applicable laws and regulations.
Sage Accounting Administration
⢠Operate and manage the Sage Accounting system effectively.
⢠Ensure accuracy and integrity of financial data within Sage.
⢠Generate financial reports and management information from Sage.
⢠Recommend improvements to optimise system usage.
Client Management
⢠Serve as the primary operational and financial contact for clients.
⢠Coordinate client onboarding processes and maintain client records.
⢠Ensure prompt response to client enquiries.
⢠Deliver exceptional client service and maintain strong client relationships.
⢠Support project administration and client engagement activities.
Requirements
Education & Experience
⢠Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
⢠Minimum of 3â5 years' relevant experience in accounting, finance, or business operations.
⢠Professional certification (ICAN, ACCA, ACA, or equivalent) will be an added advantage.
Technical Skills
⢠Strong proficiency in Sage Accounting (mandatory).
⢠Sound knowledge of accounting principles and financial controls.
⢠Experience in payroll administration, invoicing, and financial reporting.
⢠Good understanding of Nigerian statutory compliance requirements.
⢠Advanced proficiency in Microsoft Excel.
⢠Working knowledge of Microsoft Word, Outlook, and PowerPoint.
Competencies
⢠Excellent organisational and planning skills.
⢠Strong analytical and problem-solving ability.
⢠High attention to detail and accuracy.
⢠Strong execution and follow-through skills.
⢠Ability to manage multiple priorities under pressure.
⢠Excellent interpersonal and client relationship management skills.
⢠Strong written and verbal communication skills.
⢠High level of integrity, professionalism, and confidentiality.
⢠Ability to work independently with minimal supervision.
Key Performance Indicators (KPIs)
⢠Timeliness and accuracy of payroll processing.
⢠Timeliness of statutory remittances and regulatory compliance.
⢠Accuracy and timeliness of financial reporting.
⢠Efficiency in accounts receivable collection.
⢠Timely issuance of client invoices.
⢠Effective utilisation of Sage Accounting.
⢠Operational efficiency and execution of assigned responsibilities.
⢠Client satisfaction and retention.
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