Finance officer

Responsibilities

• Record financial data and maintain comprehensive records within the QuickBooks accounting system.
  
• Generate payment, journal, and receipt vouchers in strict adherence to UNICPF guidelines.
  
• Contribute financial data to the creation of proposals and support administrative areas such as human resources, logistics, and travel management.
  
• Process staff submissions for external expenses and services to facilitate reimbursement.
  
• Organize and store all transaction documentation, both digital and physical, on cloud storage in compliance with UNICPF standards.
  
• Assist in the vendor selection process and oversee procurement activities.
  
• Supply logistical data for purchase documentation and aid in the preparation of project audit reports.
  
• Collaborate with the team to provide financial assistance and support as needed.
  
• Coordinate travel arrangements for field staff and training programs.
  
• Assist in compiling statutory financial statements, annual income tax returns, PAYE filings, and withholding tax reports.
  
• Ensure the timely settlement of travel and purchase advances.
  
• Oversee the management of petty cash funds.
  
• Facilitate payments to participants during program implementation activities.
  
• Execute any additional accounting tasks that arise as business needs evolve.
  
• Process all banking transactions promptly while ensuring minimal risk and full alignment with organizational and donor policies.
  

Requirements

• Proficiency in using QuickBooks accounting software for data entry and record maintenance.
  
• Knowledge of UNICPF financial policies and procedures regarding vouchers and compliance.
  
• Experience in preparing financial inputs for proposals and administrative projects.
  
• Ability to manage electronic and physical document storage systems, including cloud-based solutions.
  
• Familiarity with procurement processes and vendor selection criteria.
  
• Competence in handling logistics documentation and audit support.
  
• Strong organizational skills for managing travel arrangements and petty cash.
  
• Experience in preparing statutory financial reports, tax returns, and withholding tax documentation.
  
• Attention to detail in liquidating advances and processing banking transactions.
  
• Capability to work effectively within a team environment.
  
• Understanding of risk management in financial operations.