Fleet Officer, Documentation & Activation - Sango Ota

Job Role & Responsibilities

Documentation

• Maintain a record of all new vehicles delivered to the premises.
• Maintain documentation detailing all setup-related processes from delivery to activation.
• Maintain a record of vehicles within their jurisdiction and manage the renewal process for expired vehicle documents (e.g., plate numbers, insurance).
• Maintain a record of inventory in stores within their jurisdiction.
• Manage and maintain a record of all vehicle VINs upon delivery.



Vehicle Setup and Activation

• Ensure the timely setup of vehicles from initial delivery to activation.
• Upload accurate vehicle details into VAMS upon delivery and update until activation.
• Liaise with third-party contractors for painting, branding, and other setup-related processes to ensure prompt readiness.
• Liaise with the Documentation team to ensure vehicle plate numbers, insurance, and other documentation are delivered in time for activation.
• Follow up on the setup process until the vehicle is activated.
• Coordinate sorting and arrangement of vehicles designated for other locations, and follow up until delivery is confirmed.
• Ensure timely resolution of insurance-related matters, including renewals and claims.
• Hand over documentation to Champions once hire-purchase (HP) is completed.



Inventory Operations

• Manage inventory records and issue spare parts as required.



Administrative Functions

• Manage the departmental float card and petty expenses.

• Minimum of HND/BSC in any Engineering discipline.
• Logistics industry preference
• Must understand the local dialect of the business territory
• Proficiency in other languages is added advantage
• Good analytical and organizational skills with experience
• He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.
• Must possess strong methodical approach to complete the assigned work
• Attention to details.
• High Interpersonal skills

Want to Join Us? Here’s Why You Should…

At MAX, we encourage diversity and are open to meeting just about anyone with the right passion and skill set regardless of looks, gender, sexual orientation, color, tribe, nationality, or disability.

The MAX Work Environment:

• Drive: We are building a team where everyone is a Senior Associate and therefore run on internal motivation
• Empathy: We have a clear understanding of the problem we are trying to solve and its impact on Africans, and we are committed to providing a lasting solution.
• Humility: We are committed to continuous learning and improvement. We learn, unlearn, and relearn
• Initiative: We welcome novel ideas and encourage creativity
• Diligence: We take great pride in our work.
• Candor: We value open and honest communication
• Collaboration: We are a team of passionate, innovative optimists, solving challenging problems and creating an impact.
• Bias for Technology: We automate everything

What You’ll Get:

• Competitive pay & benefits
• Unrivaled Learning and Development
• Work with an exceptional Team, working in synergy and towards one goal and purpose.