Front Desk & Administrative Associate

About Busha

Since our inception in 2018, Busha has been at the forefront of digital currency exchange, offering trading options in cryptocurrencies like Bitcoin and Ethereum. Our mission is to build an open financial system characterized by innovation, efficiency, and user-friendliness. We value Clear Communication, Positive Energy, Efficient Execution, and Continuous Learning in all our team members.

Overview: As Busha transitions into a physical office space, we’re looking for a proactive and highly organized Front Desk & Administrative Officer to manage our front office operations and provide comprehensive administrative and office support. This person will be the face of our organization, ensuring a warm welcome for all guests while supporting internal teams with office coordination, supplies, and events.

You will work closely with the People Operations team to create a welcoming environment for clients and staff, while also coordinating office logistics, vendor relationships, and day-to-day operational tasks that support the team’s productivity and well-being.

Responsibilities:

Front Desk Management

• 
  

  Welcome and attend to guests, clients, and vendors professionally and warmly.

  
  


• 
  

  Manage all incoming calls and inquiries and redirect them appropriately.

  
  


• 
  

  Ensure the reception and communal areas are tidy, presentable, and well-stocked at all times.

  
  


• 
  

  Manage incoming and outgoing mail, packages, and deliveries.

• Maintain a clean and well-organized front desk and reception area.

Administrative Support

• 
  

  Provide daily administrative support to the HR and Operations team.

  
  


• 
  

  Maintain proper filing systems for documentation, invoices, and records.

  
  


• 
  

  Assist with travel bookings, logistics, and scheduling internal/external meetings.

  
  


• 
  

  Support scheduling and coordination of company-wide meetings and team activities.

• Support the People Operations team with administrative duties and ad hoc tasks.

Office Coordination

• 
  

  Monitor and ensure timely replenishment of office supplies and stationery.

  
  


• 
  

  Coordinate with vendors for facility management and supply procurement.



• 
  

  Maintain inventory of office equipment and supplies.

• Ensure office supplies are stocked and make purchase requests as needed.

• Coordinate with service providers (cleaning, internet, security, etc.) to maintain smooth office operations.

• Coordinate office maintenance and repairs, liaising with vendors and ensuring timely completion.

• Assist in the management of office equipment and ensure proper functioning.

• Maintain and update internal databases and records.

• Schedule and prepare meeting rooms for internal and external meetings

• Manage incoming and outgoing mails, including sorting, distributing, and preparing shipments.

• Prepare agendas and minutes for meetings.

• Handle photocopying, scanning, and binding of documents.

• Perform other administrative duties as assigned to ensure efficient office operations.

Event & Meeting Support

• 
  

  Assist in organizing and coordinating in-office events, training sessions, and team bonding activities.

  
  


• 
  

  Provide hands-on support before and during events to ensure smooth execution.

  
  


• 
  

  Ensure meeting rooms are clean, well-prepared, and functioning with necessary tools.

• Experience working in a Fintech or startup environment

• Familiarity with basic HR or office management tools

• Event coordination or vendor management experience

• Ability to maintain discretion and handle confidential information

The ideal employee must have

• Bachelor’s degree in Business Administration or a related field

• Minimun of 3 years experience in a front desk or administrative role

• Experience working in a Fintech or startup environment.

• Familiarity with basic HR or office management tools

• Event coordination or vendor management experience

• Ability to maintain discretion and handle confidential information

• Strong communication and interpersonal skills

• Good organizational and multitasking abilities

• Proficiency in Microsoft Office and Google Workspace

• Professional, friendly, and proactive attitude.

What We Offer

• Competitive salary

• Health insurance & pension

• Work tools and gadget that works for you

• Collaborative and inclusive culture

• Opportunities for growth and professional development

• Support for learning, creativity, and ownership