Front Desk Officer/Procurement Assistant

Job Details

• The Front Desk Officer is the first point of contact for clients, visitors, and staff of the company.
• This role plays a crucial part in creating a positive first impression, managing administrative tasks, and facilitating smooth interactions.
• Assist the Purchase Officer in identifying procurement needs and requirements of various departments.
• Support in researching and sourcing suppliers/vendors, negotiating terms, and obtaining competitive quotations.
• Follow instructions from the Purchase Officer and execute procurement tasks as assigned.
• Assist in evaluating supplier/vendor proposals and selecting suitable options based on quality, cost, and delivery timelines.
• Aid in the preparation and processing of purchase orders, ensuring accuracy and compliance with company policies and procedures.
• Assist in monitoring and tracking order statuses, and communicating with suppliers/vendors to resolve any issues or delays.
• Maintain accurate records of purchases, prices, inventory levels, and other relevant data.
• Conduct market surveys as assigned, and gather information on product/service availability, prices, and trends.
• Perform data entry tasks as required, ensuring the accuracy and integrity of entered data.
• Collaborate with team members and contribute to process improvements within the procurement and administrative function.