HR & Admin Officer

Role Overview

This role is critical to ensuring
people, systems, operational processes, and procurement activities are
efficient, compliant, and aligned with organisational and donor requirements.

This role is
best suited for someone with experience in a consulting firm, NGO, or
donor -funded environment who understands the importance of documentation,
compliance, and coordination.

Key Responsibilities

Human Resources Support

• Support recruitment processes, including job
  postings, interview coordination, onboarding, and documentation.
  
• Maintain accurate employee and consultant
  records, contracts, and personnel files.
  
• Support performance management processes, staff
  appraisals, and HR reporting.
  
• Assist with payroll inputs, staff attendance
  tracking, and leave management.
  
• Support implementation of HR policies and
  procedures across the organisation.
  
• Manage HR activities of external clients.

Administrative & Office
Operations

• Provide general administrative support to
  management, teams, and projects.
  
• Coordinate meetings, trainings, workshops, and
  programme activities.
  
• Manage office records, correspondence, and
  filing systems (physical and digital).
  
• Support travel arrangements, logistics, and
  scheduling for staff and consultants.
  
• Ensure smooth day -to -day office and operational
  processes.
  

Procurement & Vendor
Management

• Support procurement planning for organisational
  and project needs.
  
• Source vendors and service providers in line
  with approved procurement procedures.
  
• Prepare procurement documentation, including
  requests for quotations, vendor comparisons, and purchase requests.
  
• Maintain procurement records and ensure proper
  documentation for audit purposes.
  
• Coordinate delivery of goods and services and
  confirm completion against specifications.
  

Donor & Project Compliance
Support

• Ensure HR, administrative, and procurement
  activities comply with donor guidelines and internal policies.
  
• Support documentation and audit readiness for
  donor -funded projects.
  
• Work closely with programme and finance teams to
  align operational support with project requirements.
  

Requirements