Internal Auditor/Grant Compliant Officer

Job title : Internal Auditor/Grant Compliant Officer

Location: Maiduguri; With Occasional Travel to other LPF implementation site

Duty Description:

The Internal Auditor and Compliance Officer shall be responsible for maintaining prompt Internal Control of the programme expenditures, by developing, directing, and coordinating a comprehensive internal audit program for this project. s/he will ensure that project audits are performed with due professional care, and provide project credible audit observations, conclusions, and recommendations. 

Job Description:

• Develop and maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filling of grant documents (including through the grants databases-donor dependent);
• Undertaking internal audits to ensure that LPF meets its financial, operational, and compliance objectives
• Supporting the development of an assurance planning reporting process
• Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control;
• Reporting on control deficiencies to management and making recommendations to mitigate risk and add value
• Challenging current processes across the LPF and identifying opportunities for refinement
• Engaging in remediation of identified issues through follow-up
• Playing an active role in the maintenance and review of policies and procedures, including ensuring they are up to date with all legislation, aligned to Global Fund (GF) processes and best practices
• Contribute to the development and revision of funding proposals, budgets, and donor reports;
• Document, analyse, and share learning from proposal and reporting process, and compliance with donor rules and regulations;
• Contribute to continuously improving internal grant management systems;
• Assist in monitoring expenditure against budgets and support financial reporting;
• Provide an internal helpdesk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing;
• Coordinate the development and distribution of compliance documents (branding compliance, work plan templates);
• Support external donor audits.
• Communicating with a variety of stakeholders across the LPF
• Provide objective assessment to enhance LPF overall organizational performance
• Identify and assess potential risks to the organization and recommend risk mitigation strategies.
• Examine financial statements, transactions, and accounting records to ensure accuracy and compliance with accounting principles
• Analyse data to detect anomalies, patterns or potential fraud in the accounting component
• Participate in the development of the annual audit plan based on risk assessments and organizational priorities
• Provide advice and guidance to manage internal control matters and best practices

Other Compliance Information:

• Eager and required to adhere to LPF’s principles and values and promote gender justice and women's rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles.
• Ensure that the properties in the place of work are respected and that no damage is caused to them.
• Adhere to implementation standards, LPF ways of working, and the terms of the LPF Code of Conduct; including the commitment to zero tolerance on SEA and the obligation to report SEA cases.
• He / She must not use their position of being engaged in LPF work to gain favours or material advantage.
• Report any failure or damage of system/water facilities to the LPF Officer or Assistant in charge.
• Perform any other duties that may be assigned by the Officer or Assistant in charge.

Selection Criteria Core Competencies

Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Communication Skills:

Well-developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of LPF. This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions. Works and lives in a flexible, adaptable, and resilient manner.

Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Is well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.

Knowledge and skills:

• knowledge of LPF policies and procedures. Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• Minimum of 2 – 5 years of humanitarian aid experience.
• Multiple language skills desirable. Graphics technical competencies required for this position
• High level of experience in developing information and communication related technical tools guidelines and systems.
• Qualifications and / or experience in professional information and communication-related fields. 
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.

GENERAL INFORMATION

For an application to be valid, an applicant's Application letter and CV must contain the following information:

• Name of the Applicant (Must be the same as Name on Bank/Account Information)
• Gender
• Phone Number and/or Email Address and/or Contact address (Residential)
• Nigerian Government-Approved ID Card (Either NIMC/National ID, National Voter’s Card, International Passport, or Driver’s License)
• Indigene certificate (Any)
• Birth certificate/declaration of age
• Language proficiency (List the Language and State your Proficiency level)
• Referee (minimum of 2 referees)

Other information

• The contract duration is 6 Months with possible extension upon satisfactory performance
• For an application to be valid, responsive References/Referees should be captured in the application with full and accessible contact information/details.
• Only applicants who scale through the prerequisite conditions will be invited for an interview.

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