Job Description
JOB SUMMARY
Provide procurement support to the Procurement Manager, achieving cost efficiency and ensuring a timely supply of quality materials in compliance with quality standards.
KEY RESPONSIBILITIES
• Conduct inspections and audits on materials, equipment, and processes to maintain quality benchmarks.
• Maintain documentation of quality checks, corrective actions, and compliance reports.
• Collaborate with internal teams to resolve quality issues and implement continuous improvement initiatives.
• Ensure adherence to QHSE (Quality, Health, Safety, Environment) guidelines in all operations.
• Create and maintain good relationships with vendors/suppliers.
• Maintain records of purchases, pricing, and other procurement and administrative data.
• Negotiate the best deal for pricing and supply when required while maintaining quality standards.
• Maintain and update the list of suppliers and their qualifications, delivery times, and potential future development.
• Provide procurement support as directed by the Procurement Manager.
• Support procurement planning and ensure timely availability of quality materials.
• Assist in the ordering of supplies and act as a purchaser in required instances.
• Help to drive better procurement practice across the organization.
• Report departmental sourcing requirements to the Procurement Manager.
• Monitor, maintain, and store office supplies and equipment; request replacement supplies as needed or at re-order level.
• Prepare reports on expenses, office budgets, and other expenditures.
• Maintain relationships with outsourced services to ensure the best value.
• Ensure timely payment processing for suppliers and vendors.
• Ensure availability of office consumables.
• Keep to date record of stock and issuance.
EDUCATIONAL REQUIREMENTS
- Bachelor’s degree in Engineering, Quality Management, or related field (Procurement knowledge preferred).
Membership of a related professional body, e.g. CIPS, CILSCM, CIPPM, ISMN, etc. (added advantage)
Minimum of 2 years of previous experience in procurement officer roles with good exposure to QA/QC.
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