Office Administrator

• Monitor inventory levels for academic, office, kitchen, and printing supplies proactively.
  


• Execute purchasing workflows within budget limits to prevent resource shortages.
  


• Serve as the main point of contact for school property management, cleaning crews, and external vendors.
  


• Troubleshoot office equipment malfunctions and coordinate timely technical repair services.
  

• Greet incoming parents, students, vendors, and job applicants with professional warmth.
  


• Operate the central multi-line phone system to route calls accurately.
  


• Distribute incoming physical mail, courier packages, and digital correspondence daily.
  


• Draft official school memos, parent emails, and internal announcements with absolute clarity.
  

• Manage shared academic calendars, executive schedules, and school conference room bookings.
  


• Coordinate complex travel itineraries and lodging logistics for visiting educators or staff.
  


• Organize logistics for internal team meetings, parent-teacher conferences, and school events.
  


• Order catering, set up media equipment, and prepare agenda materials ahead of meetings.
  

• Maintain highly organized, secure digital and physical student records and school filing systems.
  


• Update employee directories, emergency contact logs, and parent databases regularly.
  


• Assist the accounting team by tracking school expenses and processing basic invoices.
  


• Manage petty cash accounts, log receipts, and reconcile monthly credit card statements.
  

• Facilitate new-hire on-boarding by preparing workstations and welcome materials.
  


• Collect compliance documents, background checks, sign-off forms, and identification from new staff.
  


• Promote adherence to school health, safety, and operational policies.
  

Requirements

• A minimum of a high school diploma / secondary school required
  


• Minimum of 1-3 years of experience in administrative or office support roles, ideally in an educational institution.
  


• Advanced mastery of Google Workspace or Microsoft Office Suite.
  


• Exceptional verbal articulation and polished written correspondence.
  


• Proven ability to multitask and prioritize urgent tasks under tight deadlines.
  


• Strong critical-thinking skills to resolve administrative issues independently.
  


• Absolute capacity to handle sensitive student data and personal information confidently.
  

• Physical Demands and Work Environment:
  


• This role operates in a professional, fast-paced school office setting.
  


• Requires extended periods of sitting at a desk and working on a computer screen.