Operations/Admin Assistant

Job title : Operations/Admin Assistant

Job Overview

The Operations/Admin Assistant will be responsible for providing efficient and organized administrative support to the team. Daily tasks may include managing calendars, scheduling appointments, answering phone calls, maintaining records, monitoring customer requests and assisting in various administrative and clerical tasks.

Responsibilities and Duties

Admin

• Schedule appointments, manage calendars, and make travel arrangements for staff.
• Manage office systems, including filing (physical and digital), correspondence, and supplies.
• Draft professional emails and letters, presentations, and reports for the Head of Operations
• Answer phones and emails promptly and professionally, directing inquiries to the appropriate staff member.
• Coordinate meetings and events, preparing agendas, and taking minutes.
• Maintain filing systems (physical and digital) for efficient document retrieval.

Operations

• Assist with project management tasks such as data entry, creating reports, and maintaining project timelines.
• Liaise with production on inventory requirements and production scheduling
• Process and manage paperwork, including invoices, purchase orders, and expense reports.
• Maintain an accurate record of inventory and ensure control systems.
• Any other duties as may be assigned by the Operations Lead.

Qualifications

• Strong attention to detail
• Proficiency in clerical skills such as data entry and file management
• Some record keeping experience is required.
• Must be good with numbers.
• Excellent problem-solving and decision-making skills
• Effective communication and interpersonal skills
• Ability to manage and prioritize multiple tasks simultaneously
• Strong work ethic and commitment to quality
• Ability to work independently and as part of a team
• Excellent organizational skills and time management
• Proficiency in Microsoft Office Suite and Google Sheets. 

New graduates are welcome to apply. Females Only.

• Administrative / Management jobs