Partnerships Assistant

Summary

Responsibilities

• Cultivate and sustain relationships with a diverse network of local and international NGOs, community leaders, and other relevant stakeholders.
  
• Provide comprehensive support in the drafting, negotiation, and execution of partnership agreements.
  
• Create and continuously update a centralized database of stakeholders, encompassing NGOs, community-based organizations, government bodies, UN agencies, and local community structures.
  
• Lead efforts in identifying potential partners, conducting capacity assessments, and performing due diligence prior to formal engagement.
  
• Prepare, monitor, and manage Memoranda of Understanding (MoUs), sub-grant agreements, and partnership contracts, including tracking renewals and expiration dates.
  
• Organize and facilitate joint planning sessions, coordination meetings, and forums with partners; document proceedings through minute-taking, ensure follow-through on action items, and represent the organization at cluster, sector, and inter-agency gatherings as delegated.
  
• Act as a liaison between external partners and internal departments (including Programmes, Finance, MEAL, and Compliance) to address and resolve operational issues efficiently.
  
• Guide community entry strategies and foster acceptance by engaging with traditional, religious, and community leadership.
  
• Track partner performance, adherence to reporting schedules, and fulfillment of commitments, escalating any concerns to management as necessary.
  
• Ensure all partnership documentation and records are maintained securely and in strict compliance with organizational policies and donor regulations.
  
• Execute additional tasks and responsibilities as assigned by the direct supervisor.