Personal Assistant to the Vice Chairman

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  Manage the Vice-Chairman’s diary.
  
  
  
  
  
   
  
  


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  Help with daily time management.
  
  
  
  
  
   
  
  


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  Handle the VC’s correspondence to include email management.
  
  
  
  
  
   
  
  


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  Take dictations and draft correspondence.
  
  
  
  
  
   
  
  


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  Ensure thorough editing of the VC’s manuscripts.
  
  
  
  
  
   
  
  


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  Travel with the VC, even at short notice if necessary.
  
  
  
  
  
   
  
  


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  Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol etc.
  
  
  
  
  
   
  
  


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  Supervise loading and offloading of all luggage on aircraft when the VC travels.
  
  
  
  
  
   
  
  


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  Attend events with the Vice Chairman.
  
  
  
  
  
   
  
  


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  Represent the Vice Chairman at meetings or functions if and when required.
  
  
  
  
  
   
  
  


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  Manage various projects, including events.
  
  
  
  
  
   
  
  


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  Work with other members of staff on different projects and events.
  
  
  
  
  
   
  
  


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  Liaise with staff, sister companies and subcontractors on behalf of the Vice-Chairman.
  
  
  
  
  
   
  
  


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  May be required to do some research and speech writing occasionally with respect to the VC’s engagements and projects.
  
  
  
  
  
   
  
  


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  Liaise with the Directors when necessary.
  
  
  
  
  
   
  
  


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  Ensure regular stock taking and proper documentation of all Vice Chairman’s personal items in storage.
  
  
  
  
  
   
  
  


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  Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance and digitalized documentation/management) of all corporate items in storage.
  
  
  
  
  
   
  
  


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  Run personal errands when required.
  
  
  
  
  
   
  
  


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  Work with vendors of personal clothing and accessories
  
  
  
  
  
   
  
  


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  Handle any other responsibilities under the purview of the Vice Chairman
  
  
  
  
  
   
  
  

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  Good fashion sense
  
  
  
  
  
   
  
  


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  Excellent sourcing and negotiation skills
  
  
  
  
  
   
  
  


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  Strong administrative skills
  
  
  
  
  
   
  
  


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  Excellent written and verbal communications skills
  
  
  
  
  
   
  
  


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  Organisation and time management skills
  
  
  
  
  
   
  
  


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  Attention to detail
  
  
  
  
  
   
  
  


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  Working under pressure
  
  
  
  
  
   
  
  


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  Confidentiality
  
  
  
  
  
   
  
  


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  Project management
  
  
  
  
  
   
  
  


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  Event management
  
  
  
  
  
   
  
  


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  Logistics and protocol management
  
  
  
  
  
   
  
  


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  Microsoft Office 365 skills
  
  
  
  
  
   
  
  


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  3-5 years of experience in a similar role.
  
  
  
  
  
   
  
  


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  Good Bible knowledge is an advantage
  
  
  
  
  
   
  
  


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  International travel is an advantage.
  
  
  
  
  
   
  
  

Interested and qualified candidates should send their CVs to [email protected] using PAVC_25 as subject of the mail.