Plant Secretary

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

The key role of this position is to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Key Outputs and Responsibilities:

• Prepare professional correspondence, reports and documents under the direction of the plant manager

• Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner

• Organize and coordinate meetings, conference and travel arrangements

• Arrange internal meetings and take minutes where needed

• Stakeholder management and Maintaining company reputation with Vendors and external stakeholders

• Generate invoices and follow-up on payment defaults

• Generate payment documents

• Maintain schedules and calendar of the plant manager

• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service

• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience

• Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management

Key Attributes and Competencies:

• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback

• Sound written and oral communication

• Drive and resilience

• Ability to self-manage within a pressurized working environment.

• Innovative approach with an attention to detail

• Decision-making skills

• Planning and organizational skills

• Honesty and integrity

• Applied strategic thinking

• Proactive and motivated initiator

• Team player and leader

• Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note

• Knowledge of VPO will be added advantage

Minimum Requirements:

• At least a first degree from a recognized university

• A minimum of 3 years' experience in administration and facility/office management

• Effective decision-making skills

• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point 

Additional Information:

• Band: XI

AB InBev is an equal opportunity employer and all appointments will be made in-line with AB InBev employment equity plan and talent requirements. We are a company that promotes gender equality. Internal applicants require Line manager approval. Please note that only short-listed applicants will be contacted.