Procurement Officer

Job Summary

We are seeking a Procurement Officer who will be responsible for sourcing, negotiating, and purchasing quality goods and services needed for the company's operations. This includes managing supplier relationships, ensuring timely delivery, maintaining cost efficiency, and supporting inventory planning to ensure consistent stock levels.

Key Responsibilities

• Communicate with various departments to identify and understand their needs.
• Compile and maintain a list of required supplies and other items.
• Monitor and adhere to the company’s purchasing budget.
• Find cost effective solutions without compromising quality.
• Identify reliable vendors and establish good working relationships with them.
• Negotiate prices, payment terms, and delivery schedules.
• Create and maintain a procurement schedule to ensure timely acquisition of necessary items.
• Place orders for required items, ensuring accurate and timely delivery.
• Track orders and resolve any issues related to delays or discrepancies.
• Inspect purchased items to ensure they meet the company’s standards and requirements.
• Address any quality issues with suppliers promptly.
• Prepare and submit purchase reports and expense claims.
• Ensure all purchases comply with the company’s procurement policies and procedures.
• Stay updated on relevant laws and regulations regarding purchasing and procurement.
• Arrange for the transportation and delivery of purchased items to the office.
• Manage storage and distribution of items within the office.
• Solicit feedback from staff regarding the purchased items and their suitability.
• Suggest improvements to the procurement process for greater efficiency and cost savings.
• Handle urgent or unexpected procurement needs promptly and efficiently.
• Stay informed about market trends and new products that may benefit the company.
• Conduct price comparisons to ensure the company is getting the best deals.

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or related field.
• 3-5 year experience in a similar procurement role, preferably in food service, retail, or hospitality.
• Strong negotiation and vendor management skills.
• Good understanding of inventory and supply chain systems.
• Proficient in Microsoft Excel and procurement software/tools.
• Attention to detail, with good analytical and organizational skills.
• Ability to work under pressure and manage multiple sourcing needs simultaneously.

• Accommodation
• Staff Lunch