The Program Assistant plays a critical role in ensuring the smooth and efficient operation of program activities across multiple sectors. Reporting to the Program Officer, this position provides essential administrative and coordination support to program teams, enabling timely implementation and effective monitoring of field initiatives. The ideal candidate is detail-oriented, proactive, and adept at managing multiple priorities in a fast-paced environment. By maintaining accurate records, supporting reporting processes, and facilitating cross-departmental collaboration, the Program Assistant helps strengthen program accountability, transparency, and impact.
Responsibilities:
Support the planning, scheduling, and coordination of program activities across sectors
Assist in the preparation of activity reports, meeting minutes, and other program documentation
Track program work plans and follow up on action points to ensure timely completion
Coordinate logistics for field activities, trainings, and distribution events
Support data collection, entry, and compilation for program monitoring and evaluation
Maintain organized and secure digital and physical program files and records
Facilitate communication and coordination between program teams and support departments (e.g., finance, logistics)
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