Job Summary:
The Program Associate supports the planning, implementation, monitoring, and reporting of organizational projects and programs. The role provides technical and administrative support to ensure quality program delivery, stakeholder engagement, documentation, and compliance with donor and organizational requirements.
Key Responsibilities:
Program Planning and Implementation
• Support the design, planning, and implementation of projects and activities in line with approved work plans and budgets.
• Coordinate day-to-day program activities and ensure timely execution of project deliverables.
• Assist in organizing training, workshops, meetings, and community engagement sessions.
• Support field activities and monitor implementation progress against targets.
• Ensure adherence to organizational policies, donor requirements, and humanitarian principles.
Monitoring, Evaluation, and Reporting
• Collect, compile, and verify program data and information from field teams and partners.
• Support routine monitoring visits and follow-up on recommendations.
• Maintain activity records, beneficiary databases, and project documentation.
• Prepare weekly, monthly, and quarterly program reports.
• Assist in documenting lessons learned, success stories, case studies, and best practices.
Stakeholder Engagement and Coordination
• Liaise with government agencies, community leaders, partners, and other stakeholders to facilitate program implementation.
• Participate in coordination meetings, working groups, and sector forums as required.
• Support beneficiary feedback and accountability mechanisms.
• Maintain positive relationships with partners and communities.
Administrative and Logistics Support
• Coordinate logistics arrangements for meetings, trainings, and field missions.
• Support procurement requests and activity-related documentation.
• Maintain organized files and records for projects and program activities.
• Assist with travel arrangements and activity scheduling.
Compliance and Quality Assurance
• Ensure activities are implemented according to approved guidelines and standards.
• Support monitoring of program indicators and quality benchmarks.
• Assist in preparing documentation for audits, donor visits, and evaluations.
• Promote safeguarding, gender equality, inclusion, and accountability to affected populations.
Other Responsibilities
• Represent the organization professionally during meetings and field engagements.
• Support proposal development, assessments, and project start-up activities when required.
• Perform any other duties assigned by the Program Manager or Head of Programs.
Qualifications and Experience
• Bachelor’s degree in Social Sciences, Public Health, International Development, Project Management, or a related field.
• Minimum of 2 years of experience in program implementation, project coordination, or humanitarian/development work.
• Experience in report writing, stakeholder engagement, and data management.
• Proficiency in Microsoft Office applications and digital data collection tools.
• Strong organizational and multitasking skills.
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