Programmes Management Assistant

Summary

Responsibilities

• Oversees the day-to-day coordination of humanitarian activities in the field.
  
• Manages project documentation and assists leadership in guaranteeing the timely execution of relief programs.
  
• Develops and updates activity work plans, schedules, and budget-versus-actual reports consistent with approved project frameworks.
  
• Serves as a liaison between field teams, logistics, finance departments, and external partners to secure necessary resources, transport, and supplies.
  
• Generates weekly, monthly, and quarterly progress reports and field updates for management and donors, while organizing programme meetings, coordination forums, and stakeholder engagements to track action items.
  
• Tracks implementation progress against established targets and timelines, promptly identifying and reporting any delays, bottlenecks, or emerging risks.
  
• Maintains comprehensive filing systems, both physical and digital, for beneficiary registries, distribution logs, attendance records, and activity reports.
  
• Assists in beneficiary registration, verification, and distribution processes, ensuring strict adherence to humanitarian standards and organizational protocols.
  
• Facilitates the planning of field visits by coordinating logistics, obtaining security clearances, and managing travel arrangements.
  
• Adheres to core humanitarian principles, safeguarding measures, protection from sexual exploitation and abuse (PSEA), and do-no-harm guidelines across all operations.
  
• Executes additional tasks as assigned by the direct supervisor.