Job title : Project Administrator - Rotary Healthy Communities Challenge (RHCC) jobs in Abuja Job Location : Abuja Deadline : July 19, 2024 Quick Recommended Links - PATH is currently recruiting for a Project Administrator to support RHCC and other funded grants as part of the malaria portfolio in Nigeria.
- The successful applicant will report to the RHCC Team Lead and collaborate closely with the global RHCC regional project team.
- The Project Administrator will support the RHCC project’s financial planning and oversight, oversight of agreement development and implementation, and coordination of hiring local staff.
Responsibilities:
RHCC Budgeting, Financial Management, Payment Support
- Develop, manage, and monitor assigned budgets (annual project budgets) in collaboration with the Technical Advisor and global headquarters office.
- Process transactions in compliance with PATH and donor guidelines.
- Prepare forms and receipts for payments (ex. consultant payment) and reimbursements (ex. travel or personal) for approval.
- Ensure accounting data is accurate and complete and documents are filed accordingly.
- Compile monthly field office financial reports in partnership with the RHCC Team Lead
- Provide financial guidance to partner organizations to ensure consistent, effective, and efficient donor compliance.
- Contribute to internal PATH project financial reporting function.
- Assist with the disbursement of workshop allowances and other payments for RHCC or other projects’ activities.
- Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
- Liaise with international accounting team to ensure that expenses recurring in nature are processed and paid in time e.g., telephone, internet, training.
- Reconcile advances against actual expenditures.
- Provide logistical support for meetings, trainings, and supervision activities.
- Help distribute financial reports and invoices to internal and external customers.
- Review expense reports to ensure compliance with donor & PATH guidelines.
- Ensure timely reporting of project costs.
- Ensure budgets are aligned with project work plans in partnership with Team Lead and global team.
RHCC Agreements and Procurement
- Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure value for money and compliance with donor requirements
- Ensure compliance of all agreements and contracting mechanisms with local and PATH regulations.
- Develop consultant contracts, agreements, and work orders, including scopes of work, deliverables, and payment schedules, to ensure appropriate competitive processes and compliance with local and PATH policies and guidelines.
- Monitor and manage assigned consultant contracts, work orders, and sub agreements, and initiate payment requests.
- Process procurements and ensure that all the procurement documents from PRF to LPOs for meetings, workshops, accommodation and other supplies as requested by the technical team are processed on time.
- Provide quality control for all procurement documentation.
Operationalization
- Partner with regional PADMs to ensure admin and finance needs for country operations start-up are addressed.
- Attend weekly meetings with Nigeria operations transition team to provide updates on financial and accounting concerns in the OIPH-Nigeria office.
- Responsible for management of project equipment ensuring inventory is done annually.
Required skills and experience:
- Bachelor’s degree or higher in business administration, finance, accounting, or other relevant discipline or equivalent experience.
- Minimum seven years of experience in managing finance, procurement, contracts, construction, logistics, and/or human resource related matters for development activities of similar dollar value.
- Demonstrated experience managing project budgets.
- Excellent interpersonal and diplomatic skills with ability to interact with diverse colleagues and partners, including with government representatives.
- Excellent organization, attention to detail, coordination, and collaborative skills.
- Excellent oral and written English communication skills required.
NGO/Non-Profit jobs in Nigeria
Project Administrator - Rotary Healthy Communities Challenge (RHCC) in Abuja