Senior Executive Assistant to the Senior Pastor

• Manage the Senior Pastor's calendar, appointments, and meetings.
  
• Handle correspondence, reports, and filing for the Pastor's office.
  
• Organize daily office activities and manage workflow to reduce demands on the Pastor's time.
  
• Prepare materials for weekly services, committees, and special events.
  
• Arrange meals, accommodation, travel, and logistics for the Pastor's meetings, events, and guests.
  

• Lead and coordinate the Personal Assistants and front office staff, including their schedules, leave, and deadlines.
  
• Guide the team on office processes and systems, and train new team members as needed.
  
• Make day-to-day decisions on behalf of the Pastor's office, using sound judgment.
  

• Monitor and reconcile expenses linked to the Pastor's office.
  
• Process invoices and expense reports for payment.
  
• Manage the Pastor's office credit card, keeping transactions within policy and reconciling monthly.
  

• Write clear, accurate correspondence and proofread all materials before they go out.
  
• Handle sensitive or difficult messages with tact and discretion.
  
• Take minutes at Church meetings as needed.
  

• Track key tasks and deadlines on the Pastor's projects and work plans.
  
• Prepare assessment documents, proposals, and reports as needed.
  
• Take on new or special projects and follow them through to completion.
  
• Collect and analyze information to prepare reports for the Senior Pastor.
  

• Maintain filing and record systems for the Pastor's office.
  
• Keep office supplies stocked and tools available.
  
• Manage guest hosting and appointment arrangements for the office.
  
• Take on other duties assigned by the Senior Pastor.
  

Requirements

• Bachelor's degree; further professional qualifications are an advantage.
  
• At least 5 to 7 years in a senior administrative or executive support role, ideally supporting senior leadership.
  
• Proficient in Microsoft Office, Adobe Acrobat, and social media platforms.
  
• A demonstrated Christian faith and character consistent with HICC's values.
  

Benefits

• HMO/Health Insurance
  
• Pension
  
• Annual Leave
  
• Leave Allowance
  
• 13th Month
  
• Training and Professional Development
  
• Staff Loan/Salary Advance, subject to policy